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Job Description

We are looking for an Events Coordinator to join the team immediately. This is supporting a university customer in the DC area. The candidate MUST be willing to work events in the evenings and sometimes on the weekends. Below are the responsibilities:

The Events Coordinator is responsible for supporting events, meetings and other activities hosted by the university. Under guidance and supervision, this role will plan, organize and execute various aspects and logistics of special events or programs.

On-Site Event Planning

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Provide direct support and coordination for meetings, seminars, conferences, retreats, events and activities.

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Ensure proper implementation of policies and procedures.

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May proactively collaborate with the operations staff (Facilities & Security) to ensure the integrity of the facility and overall comfort and safety of attendees at meetings and events.

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Submit organizer event needs, including room setup and AV requirements. Ensure that details are shared with Information Technology and Operations (Facilities & Security) in a timely manner, including requests for staffing outside of normal business hours.

•Collaborate with event organizers to manage logistics with vendors, including catering orders, event rentals, catering setup and clean up and certificate of insurances to ensure adherence to event space policies and guidelines.

Virtual Event Support

•Ensure virtual and hybrid event reservations are consistently entered into 25Live.

•May assign tasks and manage progress as project manager.

•Evaluate, and in some instances, develop detailed event run-of-show.

•May consult with event hosts to implement comprehensive virtual event design strategy

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

•High school diploma or graduation equivalent.

•3 years minimum of events coordination experience in a fast-paced environment - ideally in political or non-profit industries, preference for political campaign experience

•Due to alcohol service at some events, must be at least 21 years of age.

•Microsoft Office (Excel, Outlook, PowerPoint, Publisher, Word), MS Teams, Qualtrics,25Live/College Net. Bachelors Degree