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Overview

Our Commitment to Equity The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

Job Summary

The HRIS Specialist (Temporary Assignment) provides critical operational support to the YGS Human Resources team during a major system implementation project. This position maintains day-to-day HRIS operations, allowing the permanent HRIS team to focus on implementing a new Human Capital Management (HCM) system. The HRIS Specialist performs administrative functions related to employee data processing, new hire administration, and tier-one technical support for the current UKG HRIS platform. This temporary role is essential to ensuring uninterrupted HR service delivery during the transition period.

Position Type/Expected Hours of Work

This is a full-time, temporary, position (40 hours per week) through June 2026. Hours of work and days are Monday through Friday, typically 8:30 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand.

Hiring range: $28.00 - $32.00/hour

Responsibilities

Core Operations (Primary Focus)

+ Process new hires and rehires daily in UKG, including data entry, verification, and auditing to ensure accuracy and consistency

+ Process internal employee changes, including promotions, transfers, department changes, and other personnel actions

+ Serve as tier-one support for the YGS HRIS shared inbox, responding to employee and supervisor inquiries regarding login issues, system access, and UKG functionality

+ Troubleshoot and resolve routine technical issues with UKG system access and user accounts

+ Escalate complex technical issues and tier-two support needs to HRIS Administrator or HRIS Director as appropriate

Data Management & Quality Assurance

+ Maintain accurate and complete employee records in UKG system

+ Conduct regular audits of employee data to identify and correct discrepancies

+ Verify data accuracy during new hire processing and internal changes

+ Document standard operating procedures and processing steps for knowledge transfer

Reporting & Analysis (As Needed)

+ Generate basic reports from UKG system to support HR operations

+ Learn and execute standard report requests as capabilities allow

+ Assist with ad hoc data requests from HR team members and supervisors

Administrative Support

+ Coordinate with HR Business Partners and Recruiting team on new hire processing timelines

+ Maintain organized documentation of all transactions and system changes

+ Support other HRIS operations as needed to maintain service levels during implementation period

+ Other duties as assigned

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Competencies

+ Strong attention to detail with commitment to data accuracy and quality

+ Ability to learn new systems and processes quickly with minimal supervision

+ Excellent organizational skills and ability to manage multiple priorities effectively

+ Comfortable working independently while knowing when to escalate issues

+ Strong customer service orientation with professional, courteous communication style

+ Ability to handle confidential employee information with discretion and integrity

+ Adaptability and flexibility to respond to changing priorities and urgent requests

Technical Skills

+ Proficiency with Microsoft Office Suite, particularly Excel

+ Aptitude for learning HRIS platforms and navigating complex software systems

+ Strong data entry skills with high degree of accuracy

+ Ability to follow detailed procedures and documentation

+ Basic troubleshooting skills for common technical issues

Interpersonal Skills

+ Clear and professional written and verbal communication

+ Patience and composure when assisting frustrated users with technical issues

+ Team player willing to support colleagues during high-volume periods

+ Ability to remain calm and focused in fast-paced environment

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. This position occasionally requires lifting office products and supplies up to 20 pounds.

Travel

Travel is primarily local during the business day, although some out-of-the-area travel may be expected.

* Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Code of Conduct for Applicants (https://seattleymca.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=191063&hashed=999166779)

Qualifications

Required Experience

+ High school diploma or equivalent

+ 1-2 years of administrative experience with demonstrated attention to detail

+ Experience with data entry and maintaining accuracy in record-keeping systems

+ Strong computer skills and comfort learning new software applications

+ Ability to commit to approximately 6-month temporary assignment (through late June 2026)

Preferred Experience

+ 1-2 years of HRIS experience, particularly with UKG (UltiPro) or similar platforms

+ Previous experience in Human Resources operations or shared services environment

+ Experience with high-volume transaction processing

+ Familiarity with HR terminology and employee lifecycle processes

+ Experience providing technical support or help desk services

You'll be a great fit for the Seattle Y if you:

+ Thrive on working in a collaborative environment.

+ Are very adaptable.

+ Have high ownership and strong work ethic .

+ Are a great problem solver who can think on your feet.

+ Truly enjoy being of service to people.

+ Like being part of a team that cares about one another as people and enjoy working together.

+ Want to know that the work you do contributes to building a better, stronger community for all.

OUR MISSION

Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.

OUR VALUES

+ Respect

+ Responsibility

+ Honesty

+ Caring

+ Passion for Excellence

YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment . Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.

We are a drug & alcohol -free workplace. We participate in the Federal E-Verify system. All job offers are contingent on the results of a background check in accordance with Washington's Fair Chance Act.

If you need assistance of any kind with the application process, reach out to [email protected].