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Description We are looking for a detail-oriented Executive Assistant to join our team in Dallas, Texas. This role requires a highly organized individual who can expertly manage executive-level tasks, including financial administration and communication. The ideal candidate will possess a strong background in accounts payable, grant administration, and travel coordination.

Responsibilities:

• Accurately record meeting minutes and distribute them promptly to relevant stakeholders.

• Manage accounts payable processes, ensuring timely and precise payments.

• Organize and book travel arrangements, including flights, accommodations, and itineraries.

• Administer and oversee non-profit grant applications, ensuring compliance with federal guidelines.

• Facilitate executive communications, including drafting correspondence and preparing presentations.

• Plan and coordinate meetings, including the creation and distribution of detailed booklets.

• Process 990 grant requests and ensure proper documentation.

• Handle insurance payments and maintain accurate financial records.

• Conduct regular check runs to ensure smooth financial operations. Requirements • Minimum of 5 years of experience in a similar role, with a focus on executive-level support.

• Expertise in accounts payable and financial management.

• Strong knowledge of non-profit accounting and federal grant administration.

• Demonstrated ability to coordinate and book complex travel arrangements.

• Proficiency in managing grant accounting processes and compliance.

• Excellent organizational and communication skills.

• High level of attention to detail and ability to multitask effectively.

• Familiarity with preparing meeting materials and documentation.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .