• Office and Data Assistant

    Old Dominion University (Norfolk, VA)


    Posting Details

     

    Working Title Office and Data Assistant

     

    Position Number HR3371

     

    Department STUDENT CONDUCT & ACAD INTEGRITY

     

    Location Norfolk, VA

     

    Type of Position Hourly

     

    Type of Job Hourly/Wage

     

    EEO Category F Administrative Support (Clerical & Sales)

    Job Description

    Under the Office Manager’s leadership, this position provides administrative support to the Student Accountability & Academic Integrity staff. It is responsible for placing calls to students, entering cases into Maxient, scheduling appointments, creating reports, and resolving customer service questions.

     

    Type of Recruitment

    Knowledge, skills and abilities

    Ability to read, understand, interpret, and communicate University policies & procedures as it relates to the performance and scope of the employee’s responsibilities . Proficiency in Microsoft Office (Word, Excel) and the use of online software. Ability to maintain strict confidentiality (and comprehension of laws/regulations pertaining to confidentiality of student records). Exceptional organization, time management , and critical thinking skills. Exceptional oral and written communication.

     

    Special licenses, registration or certification

     

    None

     

    Education or training

    N/A

    Level and type of experience

     

    Some experience providing customer service in an office or professional setting.

     

    Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

     

    Preferred experience working with students and faculty in a college or university setting.

     

    Some experience providing administrative support.

    Conditions of Employment

    Hourly (wage) employees are restricted to working 29 hours per week on average or 1500 hours in total in the May 1 – April 30 period. This position does not have health insurance, retirement or leave.

     

    Annual Salary/Hourly Rate Salary non-negotiable $ - 14.62

     

    Posting Detail Information

     

    Job Requisition Number S03174

     

    Job Open To General Public

     

    Open Date 01/12/2026

     

    Close Date 01/16/2026

     

    Open Until Filled No

     

    Special Instructions Summary

     

    None

     

    Criminal Background Check The final candidate is required to complete a criminal history check.

     

    College Home Page

     

    Department Home Page

    Equity Statement

    It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

     

    Reasonable Accommodation Request

     

    If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.

     

    Alternative Hiring Process

     

    In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

     

    To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

     

    To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

    Pay Transparency Nondiscrimination Provision

    The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

     

    Supplemental Questions

     

    Required fields are indicated with an asterisk (*).

     

    Applicant Documents

    Required Documents

    + Resume

    + Cover Letter/Letter of Application

    Optional Documents

    + Contact Information for Professional References

    + Yellow Layoff Form

    + Blue Layoff Card

    + AHP Letter