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Administrative Assistant (Independent Contractor – On-Site)

**Location:** Fredericksburg, VA

**Schedule:** Monday–Friday | 8:30 AM – 5:00 PM

**Classification:** 1099 Independent Contractor

Position Overview

The Administrative Assistant provides on-site administrative and front-office support to ensure the smooth day-to-day operations of our training facility. This role serves as a key point of contact for students, instructors, staff, and visitors and plays an important role in delivering professional, welcoming experience.

The ideal candidate is organized, dependable, customer-focused, and comfortable managing multiple administrative tasks in a fast-paced educational environment.

Key Responsibilities

+ Greet and assist students, clients, and visitors in a friendly and professional manner

+ Serve as the front-office point of contact, including answering phones, emails, and managing visitor access

+ Assist students by answering questions and supporting course registration

+ Schedule appointments, meetings, and training sessions

+ Prepare training rooms and meeting spaces as needed

+ Sort and distribute mail and manage basic office correspondence

+ Maintain organized filing and record-keeping systems

+ Provide administrative support to instructors and administrative staff

+ Assist with general office tasks such as copying, scanning, and document preparation

+ Perform additional administrative duties and special projects as assigned

Required Skills & Abilities

+ Excellent written and verbal communication skills

+ Strong customer service mindset with a professional, positive attitude

+ Ability to follow written and verbal instructions accurately

+ Strong organizational skills and attention to detail

+ Ability to prioritize tasks and manage multiple responsibilities efficiently

+ Comfortable interacting with students and providing timely follow-up

+ Ability to work independently and exercise sound judgment

Qualifications

+ Prior experience in an administrative, office, or customer-facing role preferred

+ Proficiency with Microsoft Office (Word, Excel) and Google Drive

+ Basic knowledge of professional business correspondence and office procedures

+ Strong typing, grammar, spelling, and punctuation skills

Work Environment

+ On-site position based in Fredericksburg, VA

+ Professional educational and training environment

Additional Information

This position is offered as a 1099 Independent Contractor and requires on-site availability during standard business hours.

Stillwater is an Equal Opportunity Employer

Stillwater Human Capital is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status or any other protected class. If you’d like to view a copy of the company’s Affirmative Action policy statement, please contact the Human Resources Department.

If you require assistance with the application process due to a disability, please contact us at (571)-543-0171.

Equal Employment Opportunity Posters.