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About NYRR

New York Road Runners (NYRR) was founded in 1958 when a small group of passionate runners vowed to bring running to the people, and has grown from a local running club into the world’s premier community running organization. NYRR’s mission is to help and inspire through running, aiming to empower people of all ages and abilities to improve their health and well-being through the power of running and fitness.

NYRR’s year-round offerings of races, community events, programs, and training resources provide hundreds of thousands of people with the motivation, know-how, and opportunities to start running and keep running for life. NYRR’s premier event, the famed TCS New York City Marathon, attracts the world’s top professional runners and committed amateurs alike, while also raising millions of dollars annually for charity and driving economic impact for New York City. NYRR is equally committed to the runners of tomorrow, passionately providing youth fitness programs that educate and inspire children in underserved communities in New York City, nationwide, and around the world.

Headquartered in New York City, NYRR is a 501(c)(3) organization. To learn more, please visit www.nyrr.org.

At New York Road Runners, we are committed to building an inclusive, diverse workplace by finding the best candidate for the job. We understand that skills come from a variety of different backgrounds. Checking off every single requirement on our job description is not necessary to apply. If you think you are a good fit and have a passion for the work we do, please submit your application. We are eager to learn about your experience and skills! You may be the right candidate for this or other open positions.

New York Road Runners is an Equal Opportunity Employer

About the Department

Our Event Development and Production   department   develops and produces NYRR events from concept all the way through execution in alignment with NYRR ’ s mission. The TCS New York City Marathon, United Airlines NYC Half and the   Royal Bank of Canada   Brooklyn Half are just a few of the 40+ adult events and 30+ Rising New York Road Runner youth events produced by the team each year. The team is responsible for the entire event operation including physical site management, timing and scoring operations, volunteer management, hospitality and special events, safety and security, management of our warehouse and all race collateral, city and state agency relationship management, and permitting.

About the Position

This position will report to the Head of Event Business Operations & Experience, and will focus on key functions within our team. These functions include weekly race staff catering, specialty events like NYRR’s annual Club Night, hotel management for our marquee race properties, hospitality planning for functions at both the NYRR Run Center and within the NYRR office, and Festival planning and execution at various weekly races. The Hospitality Lead will help NYRR deliver best-in-class events, delivering upon the desired experience from both internal and external stakeholders.

Core Job Function:

+ Manage the process and implementation of catering for NYRR staff and volunteers at the weekly and marquee races

+ Plan and produce various special events, like NYRR Club Night, and other marquee race-related events

+ Assist the management of the hotel program for marquee race properties

+ Act as key liaison for catering and hospitality event requests at the NYRR Run Center and in the NYRR office

+ As part of the Event Business Operations & Experience team, support new special event projects that may arise year-to-year

+ Work on-site at weekly races as part of the overall Event Team

Associated Job Responsibilities:

+ Assist with the planning of hospitality and special events relating to weekly races as well as annual marquee events and the TCS New York City Marathon

+ Source (with support from the Procurement team as needed), contract, and manage relationships with caterers, venues, and various vendors

+ Draft floor plans, BEOs, production schedules, staffing plans, technical plans, and other logistical elements as needed in support of event execution

+ Assist internal teams on the execution of hospitality programs for corporate and charity partners, and organizational VIPs

+ Supervise on-site execution, inclusive of managing part-time and contract labor

+ Assist in the management of our major hotel properties and travel partner, as well as coordination of hotel room blocks for staff, professional athletes, and clients.

+ Manage hospitality requests for various events and functions that take place at the NYRR Run Center and in the NYRR office

+ Support the maintenance of various hospitality-related budgets, helping to keep final numbers within approved ranges, and flagging changes to key stakeholders

+ Assist in rectifying hotel and catering expenses against budgets while processing payments in a timely manner

+ Contribute to strategic development and business planning in support of new events, partnerships, and opportunities for key stakeholders

+ Support the overall team by working weekly races throughout the year, especially support our expo and entertainment production team with festival planning and stage management

+ Maintain knowledge on industry trends nationally and locally, keeping NYRR events relevant and on point with the latest technologies, venues, and hospitality standards

Job Requirements:

Experience:

+ Minimum of 3 years of event production in a hospitality or other logistical role

+ Working knowledge of industry best practices in hospitality, catering, VIP client entertainment, hoteling and travel, and galas

+ Strong understanding of event design and flow, in both indoor and outdoor environments

+ Keen awareness of process and what needs to happen   to   efficiently manage many moving parts of equal importance

+ Ability to effectively handle multiple projects at any given time and work under tight deadlines

+ Familiarity with the hotel negotiation and contract process

+ Previous experience of managing staff on-site at events, as well as vendors

Skills and Attributes:

+ Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook)

+ Excellent written and verbal communication skills

+ Highly organized, detail oriented, and timeline focused

+ Strong customer service skills

+ Ability to work weekends or evenings

+ Strong commitment to diversity, equity, and inclusion

Other Requirements:

+ Willingness to work in an outdoor environment (nights and weekends)

+ Knowledge of NYC venues, special event spaces, hotels, and caterers

+ CAD, Adobe Illustrator, or similar program for floor plan drafting a plus

Salary: $72,000/year