• Accounts Payable Administrator

    Adecco US, Inc. (Costa Mesa, CA)


    Job Summary:

    The Accounts Payable Administrator will vouch invoices and create checks, follow up with un-reconciled invoices, perform data entry, and maintain communication with vendors to solve issues. Reports to the Accounts Payable Manager.

    Summary of Duties:

    Level 1:

    • Perform data entry of invoices, verifying statements, filing, scanning, and printing

    • Answer inquiries regarding Accounts Payable issues

    Level 2:

    • Complete full Accounts Payable Cycle Process including data entry, check runs, wire transfers, international payments, international and domestic freight

    • Classify invoices and purchase orders and post to correct general ledger accounts using standard accounts payable chart of accounts

    • Work with internal departments and external vendors to settle inquiries related invoices, invoice quality issues

    Level 3:

    • Complete full Accounts Payable Cycle Process including data entry, check runs, wire transfers, international payments, international and domestic freight

    • Perform monthly reconciliation of accounts across intercompany affiliates, ensuring that all bills and payments are accounted for and properly posted

    • Identify tax status for vendors and contractors such as 1099, and obtain supporting documentation

    • Work with internal departments, intercompany affiliates, and vendors

    • Assist with month end closing process

    Qualifications:

    Level 1 Qualifications:

    Education: High School diploma or equivalent

     

    Experience: Minimum 1 year experience in an office environment

     

    Computer Skills: Comfortable using Microsoft, Excel, and Word.

     

    Other Skills: Detail-oriented, accurate, and strong ability with10-key by touch. Understanding of general filing skills and alphabetizing.

     

    Preferred Skills:Expereince with LN M3, Royal IV, or SAP ERP software

     

    Level: Entry-level position within job role.

    Level 2 Qualifications:

    Education: High school diploma or equivalent

     

    Experience: Minimum 3 years experience in Accounts Payable or related field

     

    Computer Skills: Strong abilities with Microsoft, Excel, and Word

     

    Other Skills: Understanding of accounts payable cycle, voucher process, and of accounting systems. Detail-oriented and accurate

     

    Preferred Skills:Expereince with LN M3, Royal IV, or SAP ERP software

    Level: Intermediate-level position within job role

    **Pay Details:** $23.00 to $25.00 per hour

     

    Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

     

    Equal Opportunity Employer/Veterans/Disabled

     

    Military connected talent encouraged to apply

     

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

    The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

    + The California Fair Chance Act

    + Los Angeles City Fair Chance Ordinance

    + Los Angeles County Fair Chance Ordinance for Employers

    + San Francisco Fair Chance Ordinance

    **Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.