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Description

In this role, you will provide essential administrative support to a fast-paced construction project team, ensuring smooth day-to-day operations and effective communication across all stakeholders. Your organizational abilities and proactive mindset will be key to keeping projects on track.

Key Responsibilities:

+ Manage daily office functions for the project team, including document organization, mail processing, invoice handling, and maintaining updated contact records.

+ Deliver professional and approachable support to team members, clients, and partners.

+ Oversee scheduling and calendar management, coordinate meetings, and maintain accurate logs of project communications.

+ Prepare and submit financial documentation such as expense reports for leadership staff.

+ Set up project-specific resources, including meeting spaces, access credentials, and parking arrangements.

+ Draft correspondence, presentations, and reports to support project initiatives.

+ Update project organizational charts, seating layouts, and related documentation.

+ Coordinate travel plans, accommodations, and meeting itineraries for team members.

+ Facilitate meeting logistics, assist during sessions, and ensure detailed minutes are recorded and distributed.

+ Serve as a primary point of contact for inquiries from staff, clients, and visitors, escalating issues when necessary.

+ Collaborate with leadership to manage visitor protocols and site orientation procedures.

+ Maintain a professional, organized environment in communications with external partners and internal teams.

+ Assist with technical or IT-related challenges on-site by coordinating with the appropriate support teams.

+ Support onboarding and transitions for project personnel.

+ Maintain and organize filing systems, and assist with document retrieval processes.

+ Monitor inventory and order office or on-site supplies as needed.

+ Recommend improvements to workflows and contribute to process enhancement initiatives.

+ Assist with event planning and special project activities.

+ Perform additional tasks and responsibilities as assigned.

Requirements

• Proven experience in administrative support roles, preferably within construction or project environments.

• Strong organizational skills with the ability to manage multiple tasks simultaneously.

• Proficiency in scheduling, meeting coordination, and document management.

• Familiarity with construction project tools and processes.

• Excellent communication and interpersonal skills to interact effectively with team members, clients, and vendors.

• Ability to troubleshoot and resolve basic technical issues efficiently.

• Knowledge of expense reporting and travel coordination.

• Commitment to maintaining a detail-oriented and inclusive workplace environment.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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