• FBS Coordinator IV

    Texas A&M University System (College Station, TX)


    Job Title

     

    FBS Coordinator IV

     

    Agency

     

    Texas A&M University

     

    Department

     

    Academic Accounting and Business Services

     

    Proposed Minimum Salary

     

    Commensurate

     

    Job Location

     

    College Station, Texas

     

    Job Type

     

    Staff

    Job Description

    A Glimpse of the Job

     

    The Finance & Business Services Coordinator IV within Texas A&M University’s Centralized Finance and Business Services is responsible for providing finance support to units/colleges/divisions/departments outside of FBS; analyzing, auditing, reporting, reviewing and approving actions on designated accounts; and managing specialized and/or complex tasks or projects.

    Essential Duties/Tasks

    Business and Compliance Support

    + Reviews, allocates, and manages purchasing processes while analyzing account activity

    + Enters, reviews, and approves complex travel expense reports

    + Manages and reviews correction entries as needed

    + Reviews/approves commodity codes to requisition and invoices

    + Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed

    + May prepare and update complex reports and assist with complex reports

    + May manage reconciliation/verification for review by the business administrator

    + May coordinate gathering transaction data/information

    + May be customer service support lead for a functional area

    + May review financial transactions for compliance

    + May be subject matter expert for multiple types of financial transactions for the university

    Leadership

    + Serves as primary contact for student workers and other FBS coordinators for escalating complex items or concerns

    + Manages problem-solving for budgeting, tracking, and payment issues of financial services to include providing guidance to other FBS staff and student workers

    + Responsible for communicating policies and procedures to assigned unit/department(s)

    + Research policies, practices, and atypical transactions and makes recommendations as needed

    Training/Support

    + Assists student workers and other FBS coordinators in escalating complex items or concerns

    + May review and revise internal job aids created by other staff

    + May supervise student workers

    + May mentor or train subordinate staff members

    Unit Support

    + Serves as key contact with assigned departments and/or division to ensure relevant and timely response to customers’ finance and business needs

    + Assists in communicating with departments to resolve day-to-day processing challenges/issues that may arise

    + Advises customers on purchasing guidelines, contract process, and status of accounts

    + Assists department heads and FBS Director with the annual budget process and year end closing

    + Maintains strong working knowledge of TAMU Purchasing and Travel Guidelines to ensure transaction compliance. Reviews monthly account reconciliations and analyzes transactions to identify and resolve any errors

    + Provides courteous, efficient, and timely customer service to the units assigned

    + Serves as back-up to other FBS Coordinators, FBS Administrator and FBS Director

     

    What you need to know

     

    Salary: Commensurate

     

    Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

    Required Education and Experience

    + High school diploma or equivalent combination of education and experience

    + Six years of related experience

    Preferred Qualifications

    + Bachelor’s degree in business administration or accounting

    + Excellent written and verbal communication skills

    + Working knowledge of Aggiebuy, iPayments, Emburse, Microsoft Teams, and other TAMUS business applications

    + Advanced Microsoft Excel skills

    + Ability to effectively communicate both orally and in writing

    + Ability to be helpful, respectful, approachable, and team oriented

    + Ability to build strong working relationships and a positive work environment

    Knowledge, Skills, and Abilities

    + Ability to multitask and work cooperatively with others

    Other Requirements and Factors:

    + This position is security sensitive

    + This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

    + All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

     

    Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

     

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

     

    Equal Opportunity/Veterans/Disability Employer.