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Description

Role Responsibilities I. Pre-Construction Phase (Primary Ownership) Participate in the award turnover meeting with the Project Manager and Estimating department Verify that all bid-phase RFIs, addenda, clarifications, and award documents are uploaded and organized in the Dropbox project folder Coordinate with the Project Manager to identify missing or unclear turnover documentation Set up the project in Procore in accordance with company standards Build and maintain the Submittal Register from contract specifications and drawings Establish and maintain RFI and Submittal logs in Procore Push general required submittals to appropriate personnel (QCM, SSHO) following NTP Track long-lead submittals and procurement-related items and notify the Project Manager of risks Support project kickoff meetings and early scope clarification through RFIs II. Construction Phase (Administrative Support) Maintain current submittal, RFI, and correspondence logs Route submittals, RFIs, and correspondence to the Project Manager and QCM for review Track review timelines, resubmittals, and outstanding documentation Coordinate document revisions with subcontractors as directed Maintain organized, audit-ready project records Track material submittals, purchase orders, and delivery status Maintain visibility of critical and long-lead materials and notify the Project Manager Support procurement administration by routing purchase orders and material documentation Collect subcontractor pay applications and compliance documentation and route to the Project Manager Support project progress meetings with required documentation III. Closeout Phase (Administrative Coordination) Track and coordinate closeout documentation (O&M manuals, warranties, as-builts, training records) Verify closeout documents are complete and organized in Procore Route closeout documentation to the Project Manager and QCM Support final billing, retention release, and internal archiving Assist with project file turnover and closeout record retention

Additional Skills & Qualifications

Bachelor’s degree in Construction Management, Business, Accounting, or related field preferred 3–5 years of construction project coordination or project controls experience Procore-based project delivery required RMS and eCMS experience preferred Federal construction experience preferred (VA, NAVFAC, USACE) Procore Microsoft Excel (intermediate to advanced) Strong organization and communication skills

Experience Level

Intermediate Level

Job Type & Location

This is a Permanent position based out of Temecula, CA.

Pay and Benefits

The pay range for this position is $60000.00 - $95000.00/yr.

Medical, Vision, Dental (Company-paid) 401(k) with company match Education Reimbursement Program (available upon completion of a signed company agreement)

Workplace Type

This is a fully onsite position in Temecula,CA.

Application Deadline

This position is anticipated to close on Jan 28, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.