• Accounts Receivable Specialist

    Aston Carter (Austin, TX)


    Job Title: Accounts Receivable SpecialistJob Description

     

    As an Accounts Receivable Specialist, you will provide essential financial, administrative, and clerical support to ensure the timely and accurate receipt of payments. You will be responsible for proper transaction recording and resolving discrepancies in accordance with company policies. This role demands strong analytical, communication, and independent decision-making skills.

    Responsibilities

    + Monitor and manage accounts receivable aging reports.

    + Serve as the primary contact for assigned accounts, building relationships with vendors and internal teams.

    + Maintain and update contact databases and process documentation.

    + Navigate company portals and update complex Excel reports.

    + Post payments, reconcile ledgers, and resolve discrepancies.

    + Communicate with customers to collect payments and manage payment plans; coordinate with collections agencies as needed.

    + Support internal teams and respond to customer inquiries professionally.

    + Generate financial reports and assist with audits.

    + Maintain accurate customer data in ERP systems.

    + Identify process inefficiencies and recommend improvements.

    + Perform additional tasks and projects as assigned.

    + Process 40-60 AR/Collections Notes daily, balanced with 2-3 hours of emails and other tasks.

    Essential Skills

    + Experience in analytical collections.

    + Critical thinking and decision making in collections/accounts receivable.

    + High School Diploma or GED required; finance degree preferred.

    + 3+ years of accounts receivable/collections/accounting experience.

    + Technical skills to operate in multiple ERP systems.

    + Proficiency in Microsoft Excel and Microsoft Word, including VLookups and Pivot Tables.

    + Knowledge of general accounting principles.

    + Experience in collections, processing 60-80 daily plus other accounts receivable and customer service activities.

    Additional Skills & Qualifications

    + Effective verbal, listening, and written communication skills.

    + Associate's Degree or equivalent from a two-year college or technical school preferred.

    + Analytical skills, in-depth organization, and decision-making capabilities.

    + High degree of accuracy, attention to detail, and confidentiality.

    + Flexibility to assist any of the companies supported by the Shared Services team.

    + Experience in Pharma/BioTech/MedTech preferred.

    + Experience in a larger organization preferred.

    Work Environment

    Located in a premium office space at 5th & Colorado in downtown Austin, with a gorgeous view. You will work alongside the AR/Payroll teams in an open-concept office with cubicles. The shared services team includes 4 A/R Reps assigned to each entity, with 14 total A/R Reps. The office features a BEVI machine, catered lunches frequently, and two state-of-the-art kitchens. Opportunities for career growth are available, including a leader role/supervisor role program. Enjoy company Happy Hours, bar crawls, and Starbucks four days a week.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Austin, TX.

    Pay and Benefits

    The pay range for this position is $28.00 - $30.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a hybrid position in Austin,TX.

     

    Application Deadline

     

    This position is anticipated to close on Jan 28, 2026.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.