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Lead Surgery Scheduler

Description

University of Colorado Anschutz Medical Campus

Department:

Job Title:** **Lead Surgery Scheduler

Position #:00844110 - Requisition #:** **38673

Job Summary:

Key Responsibilities:

95% Scheduling Support

+ Assist and act as liaison for the Scheduling Supervisor in patient scheduling issues, training, education, communication and problem solving.

+ Provide orientation for all new surgical scheduling employees and other clinical staff who may need to learn scheduling functions.

+ Assist the Scheduling Supervisor with providing positive guidance, training, and monitoring of staff on processes of scheduling, and other patient scheduling functions.

+ Develop and maintain training and workflow documents for Surgery scheduling.

+ Recommend and advise Scheduling Supervisor on clinic related issues, problem occurrences, changes in activity, etc.

+ Schedule Urogynecology and Gynecologic Oncology operative cases as directed by supervisor, clinical providers and nursing staff.

+ Obtain surgery insurance authorizations.

+ Coordinate, track, and generate reports on OR block time, including all related communication with the hospitals

+ Assist with new patient visit scheduling and procure new patient medical records in a timely manner as needed.

+ Route correspondence to referring physicians and other appropriate care providers.

+ Share in answering incoming telephone calls from patients and referring physicians.

+ Serve as a liaison between patients and physicians for all non-clinical issues.

+ Complete referral and authorization checks.

+ Participate in staff meetings and trainings as required.

+ Generate patient quotes for procedures and surgeries.

+ Display a willingness to work collaboratively and cooperatively with all members of the Urogynecology and Gynecologic Oncology team.

+ Establishes and maintains effective working relationships with leadership, physicians, colleagues and patients, addresses concerns in a forthright manner.

5% Administrative Support

+ Provide administrative support to Urogynecology and Gynecologic Oncology faculty as needed.

+ Perform broad range of high-level administrative duties as requested

Work Location:

Why Join Us:

Why work for the University?

+ Medical: Multiple plan options

+ Dental: Multiple plan options

+ Additional Insurance: Disability, Life, Vision

+ Retirement 401(a) Plan: Employer contributes 10% of your gross pay

+ Paid Time Off: Accruals over the year

+ Vacation Days: 22/year (maximum accrual 352 hours)

+ Sick Days: 15/year (unlimited maximum accrual)

+ Holiday Days: 10/year

+ Tuition Benefit: Employees have access to this benefit on all CU campuses

+ ECO Pass: Reduced rate RTD Bus and light rail service

Qualifications:

Minimum Qualifications:

+ High School Diploma or GED.

+ Three (3) years of relevant experience in an occupation related to the work assigned to this position

+ Substitution: Education or Experience

+ A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years

Preferred Qualifications:

+ Bilingual, Spanish-speaking.

+ Customer service or general administrative experience.

+ Experience with appointment scheduling and insurance verification.

+ EPIC experience.

+ MS Office experience.

+ Two (2) years or more of Surgical Scheduling experience in a Gynecologic Oncology clinic.

+ Surgical Schedule training experience within EPIC

Knowledge, Skills and Abilities:

+ Understanding of HIPAA practices and patient confidentiality.

+ Ability to maintain a positive attitude with clients, employees, and management.

+ Ability to work quickly - individually and as part of a team.

+ Ability to read, analyze, and interpret policies, documents, and regulations.

+ Must be detail-orientated and maintain excellent organizational skills.

+ Must be tech savvy (ability to understand, apply, and benefit from technology).

+ Ability to effectively communicate at all levels, including physicians, leadership, and staff.

How to Apply:

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Screening of Applications Begins:

Anticipated Pay Range:

Equal Employment Opportunity Statement:

ADA Statement:

Background Check Statement:

Vaccination Statement:

Job Category

Primary Location

Schedule

Posting Date

Unposting Date

To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=38673&lang=en (https://apptrkr.com/6852408)

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Lead Surgery Scheduler - 38673 University Staff

The individual in this position will function as the liaison between the patient and the providers for all non-clinical issues including scheduling office visits and procedures within the clinics, communicating pre-appointment instructions and appointment confirmations, insurance verifications and/or pre-authorizations as necessary. The Lead Surgery Scheduler will NOT disseminate any clinical information such as diagnosis, test results or post care instructions. They must be able to analyze the faculty's availability when scheduling patients for new patient visits and surgeries. Must understand the length of time needed for a particular visit type and schedule patient appropriately. They must be able to identify conflicts in these schedules, review them with the appropriate physician and resolve them in a timely manner. This position interacts with patients, faculty, scheduling staff, research staff, clinic staff, hospital and department administration, and insurance representatives daily in providing support for scheduling appointments and surgeries. This position may also support some administrative needs of assigned providers. This position will work under the direction of the Gynecologic Oncology Scheduling Supervisor.

This role is primarily in person 3-5 days per week on the Anschutz Medical Campus, with an option to work 0-2 days per week remotely while remaining available as needed for in-person meetings.

In the Department of Obstetrics and Gynecology, Division of Urogynecology and Reconstructive Pelvic Surgery we are the largest female pelvic medicine and reconstructive surgery practice in Colorado. Each faculty member is fellowship-trained and double board certified, including certification in Urogynecology and Reconstructive Pelvic Surgery (URPS). As part of the larger University of Colorado Anschutz School of Medicine, we have access to an intensive care unit, cutting-edge equipment, and multiple teams of subspecialists in female health. This allows us to address even the most complex medical problems. We also provide a wide array of reconstructive surgical options, including minimally invasive and robotic surgery. We have AMAZING benefits and offerexceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including: There are many additional perks & programs with the CU Advantage (https://apptrkr.com/get\_redirect.php?id=6852408&targetURL=https://advantage.cu.edu/) .

Applicants must meet minimum qualifications at the time of hire.

For full consideration, please submit the following document(s):Questions should be directed to: Kelly Dallenbach at [email protected] (https://apptrkr.com/get\_redirect.php?id=6852408&targetURL=Kelly.Dallenbach@cuanschutz.edu)

Immediately and continues until (5 days).

The starting salary range (or hiring range) for this position has been established as $49,400 - $57,699The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.Total Compensation Calculator (https://apptrkr.com/get\_redirect.php?id=6852408&targetURL=http://www.cu.edu/node/153125)

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] (https://apptrkr.com/get\_redirect.php?id=6852408&targetURL=hr.adacoordinator@cuanschutz.edu) .

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases (https://apptrkr.com/get\_redirect.php?id=6852408&targetURL=https://www.cdc.gov/vaccines/schedules/downloads/adult/adult-combined-schedule.pdf) . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program (https://apptrkr.com/get\_redirect.php?id=6852408&targetURL=https://research.cuanschutz.edu/ehs/home/divisions/occupational-health/oh-enrollment) . Application Materials Required: Cover Letter, Resume/CV, List of References : Administrative Support and Related : Aurora Department: U0001 -- Anschutz Med Campus or Denver - 21598 - SOM-OB/GYN FPMRS GENERAL OPS : Full-time : Jan 13, 2026 : Jan 19, 2026, 6:59:00 AM Posting Contact Name: Kelly Dallenbach Posting Contact Email: [email protected] (https://apptrkr.com/get\_redirect.php?id=6852408&targetURL=Kelly.Dallenbach@cuanschutz.edu) Position Number: 00844110jeid-4080ef7a90588b4abc19054fee3bcf12

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.