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Central Precinct Administrative Supervisor (Supervisor I - Exempt)

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Central Precinct Administrative Supervisor (Supervisor I - Exempt)

Salary

$99,860.80 - $129,729.60 Annually

Location

1111 SW 2nd Ave. Portland, OR

Job Type

Regular

Job Number

2026-00014

Bureau

Portland Police Bureau

Opening Date

01/12/2026

Closing Date

1/20/2026 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

The Position

Job Appointment: Full time, regular

Work Schedule: Monday – Friday, 8am-5pm. Alternate schedule may be available. Occasional after-hours work may be required for emergencies or to support critical projects. This position must be available to work and respond during non-business hours as necessitated by precinct or bureau demands.

Work Location: This position will report to 1111 SW 2nd Ave. Portland, Oregon. This is a supervisor position. Beginning April 2025 all manager and supervisor positions will be expected to report to their worksites full time. Remote workdays remain an option, to accommodate travel, or occasionally focus on major work projects.

Benefits: Please check our benefit tab for an overview of benefit for this position.

Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview) for qualifying employees.

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume.

Position Summary:

The Administrative Supervisor in Central Precinct for the Portland Police Bureau is responsible for managing and directing the administrative support functions and duties for the precinct.

The Administrative Supervisor collaborates with senior management to develop and prepare precinct plans and programs. The position is responsible for developing, implementing, and evaluating programs, projects, workflows, methods and work product in alignment with the Police Bureau’s policies, procedures, and approved budget.

The Administrative Supervisor provides direct supervision to eight precinct Desk Clerks, two Sr. Police Administrative Support Specialist, and one Auto Servicer. This includes hiring, training, performance evaluation, coaching, and corrective action. The position ensures effective workload distribution, established performance standards, and promotes a professional and accountable work environment. The supervisor provides day-to-day leadership working with staff to ensure high performance which achieves the Bureau’s mission and goals. This position may also oversee sworn members on modified duty, in collaboration with the Personnel Division.

The Administrative Supervisor is responsible for ensuring the precinct front desk is adequately staffed for the operational needs of both the precinct and the bureau, covering three shifts, seven days a week, including holidays and any unplanned events. The supervisor must be available to work and respond during non-business hours as necessitated by precinct or bureau demands. This position will also be part of the Incident Management Team, which is activated on an as-needed basis.

The Administrative Supervisor must ensure the precinct is in compliance with AFCME and PPA labor agreements, City Code, personnel rules, Bureau policy and applicable federal, state and local laws. This position is responsible for setting all administrative processes and procedures and provides administrative procedural direction to all Central Precinct members. In addition, the supervisor is responsible for managing the Central Precinct facilities, fleet, and ensuring that all equipment and supply needs for the precinct are met. They are also responsible for tracking the budget and ensuring compliance with all purchasing rules and regulations.

Virtual Zoom Meet & Greet Opportunity

Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position.

Thursday, January 15, 2026 at 5:00pm Pacific Time (US and Canada)

Zoom Meeting Link: https://us06web.zoom.us/j/87839055174

Meeting ID: 878 3905 5174

*Please note: AI Notetaking apps will not be allowed into virtual sessions hosted by the Bureau of Human Resources Recruitment Team. If you need accommodations as defined by the American Disabilities Act, then please contact the Recruiter for assistance.

Questions?

Jaclyn Snyder, Senior Recruiter

Bureau of Human Resources

[email protected]

To Qualify

The following minimum qualifications are required for this position:

+ Experience supervising and/or leading administrative personnel, including training, coaching, planning and directing work, evaluating performance and supporting professional development.

+ Experience administering budgets, including tracking and reconciling expenditures.

+ Experience exercising independent judgement and discretion while maintaining confidentiality when handling sensitive or confidential information.

+ Experience collaborating with a diverse range of stakeholders, adapting to different communication and learning styles, and building strong, productive partnerships.

+ Experience applying analytical and problem-solving skills to independently develop sound recommendations and present findings clearly and persuasively to a variety of audiences, such as senior leadership, peers, direct reports and community members.

+ Experience proactively identifying and resolving challenges, optimizing workflows, and adapting to changing priorities while maintaining accuracy and attention to detail.

Applicants must also posses:

+ Ability to pass an in-depth background investigation.

+ Ability to obtain LEDS certification and become proficient with the bureau’s record management system within three (3) months of hire.

Although not required, you may have:

+ Experience working within a law enforcement agency.

+ Experience overseeing procurement cards and ensuring compliance with established fiscal policies and procedures.

The Recruitment Process

STEP 1: Apply online between Monday, January 12, 2026 – Tuesday, January 20, 2026

Required Application Materials:

+ Resume

+ Note: Do not include your age, date of birth, or the dates you attended or graduated from school. Only provide this information if it is specifically requested to meet job requirements or to follow federal, state, or local laws or rules.

+ Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

+ Veteran’s Preference documents (e.g., DD214-Member 4, VA Benefit Letter) must be submitted by the closing date .

+ Effective January 1, 2026, the State of Oregon law ORS 408.225 - 408.238 is amended to expand eligibility for Veterans’ Preference to current and former Oregon National Guard service members. If applicants are existing state or former Oregon National Guard servicemembers, they are encouraged to attach appropriate documentation to their future recruitment applications.

+ Update: As of March 3, 2025, if you have already submitted veteran documents and qualified for preference, you do not need to resubmit them for future recruitments.

+ To update or remove veteran preference for this recruitment or from your profile, contact the recruiter listed in the job announcemen t.

Application Tips:

+ Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.

+ Your resume should support the details described in your responses to the supplemental questions.

+ How We Determine Pay : The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.

+ Do not attach materials not requested.

+ All completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

+ All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.

+ You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting; instead, use AI to generate ideas and then tailor them to reflect your own experiences and skills.

Step 2: Minimum Qualification Evaluation: Week of January 19, 2026

+ An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.

+ Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

+ You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes) for complete information.

+ Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of January 26, 2026

+ Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): February 2026

+ Hiring bureau will review and select candidates to interview.

Step 5: Contingent Offer of Employment: TBD

+ Applicants who successfully pass the oral interview will receive a conditional offer for current/future vacancies which will advance you to the background investigation step .

Step 6: Background Investigation: TBD

+ Background Investigations for this position typically take 3 months to complete so you will want to plan accordingly.

Step 7: Start Date: TBD

+ A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change*

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

+ Veteran Preference

+ ADA, Pregnancy, and Religious Accommodations

+ Work Status

+ Equal Employment Opportunity

An Equal Opportunity Employer

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

+ Health Care (Medical, Vision and Dental)

+ Carrot Fertility

+ Wellness Benefits

+ Life Insurance

+ Long-term disability coverage to eligible employees and their families.

+ Employee Assistance Plan

+ Flexible Spending Accounts

+ Retirement

+ Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer

+ Family Medical Leave

+ City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .

01

Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy.

Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay question with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration.

Note: If you are requesting veterans' preference, please be sure to upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.

Have you read and understood all the information listed above?

+ Yes

+ No - If you have any questions, please contact the recruiter on the announcement.

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)

+ My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.

+ You may release my application; I am waiving confidentiality.

04

Do you have experience supervising and/or leading administrative personnel, including training, coaching, planning and directing work, evaluating performance and supporting professional development?

+ Yes

+ No

05

Provide a detailed example(s) of your experience supervising and/or leading administrative personnel, including training, coaching, planning and directing work, evaluating performance and supporting professional development.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

06

Do you have experience administering budgets, including tracking and reconciling expenditures?

+ Yes

+ No

07

Provide a detailed example(s) of your experience administering budgets, including tracking and reconciling expenditures.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

08

Do you have experience exercising independent judgement and discretion while maintaining confidentiality when handling sensitive or confidential information?

+ Yes

+ No

09

Provide a detailed example(s) of your experience exercising independent judgement and discretion while maintaining confidentiality when handling sensitive or confidential information?

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

10

Do you have experience collaborating with a diverse range of stakeholders, adapting to different communication and learning styles, and building strong, productive partnerships?

+ Yes

+ No

11

Provide a detailed example(s) of your experience collaborating with a diverse range of stakeholders, adapting to different communication and learning styles, and building strong, productive partnerships.

In your response, include details which clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

12

Do you have experience applying analytical and problem-solving skills to independently develop sound recommendations and present findings clearly and persuasively to a variety of audiences, such as senior leadership, peers, direct reports and community members?

+ Yes

+ No

13

Provide a detailed example(s) of your experience applying analytical and problem-solving skills to independently develop sound recommendations and present findings clearly and persuasively to a variety of audiences, such as senior leadership, peers, direct reports and community members.

In your response, include details that clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ The impact and/or results of your experience.

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

14

Do you have experience proactively identifying and resolving challenges, optimizing workflows, and adapting to changing priorities while maintaining accuracy and attention to detail?

+ Yes

+ No

15

Provide a detailed example(s) of your experience proactively identifying and resolving challenges, optimizing workflows, and adapting to changing priorities while maintaining accuracy and attention to detail.

In your response, include details that clearly reflect how you meet this minimum qualification. Such as:

+ Examples of when you used the knowledge skill or ability.

+ Role you served in (professional, internship, volunteer).

+ The impact and/or results of your experience.

+ Skills, training, transferable skills or lived experience you have that will help you in this area.

+ Total years of experience applying the knowledge, skill, or ability.

16

Please note the following question will not be considered during minimum qualification review. The information provided will be reviewed during the selection process.

Although not required, please provide information for any of the following preferred qualifications:

+ Experience working within a law enforcement agency.

+ Experience overseeing procurement cards and ensuring compliance with established fiscal policies and procedures.

(Enter N/A if you do not have relevant experience)

Required Question

Employer

City of Portland

Address

1120 SW 5th Ave, Room 987 Portland, Oregon, 97204

Website

http://www.portlandoregon.gov/jobs

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