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Job Description

We are seeking a highly organized and proactive Recruiting Coordinator, essential to the success of a robotics organization's Talent Acquisition team. This role will be the central point of contact for candidates, recruiters, and hiring teams to ensure a seamless, positive, and efficient interview process from start to finish. The Recruiting Coordinator will be responsible for orchestrating complex interview schedules, managing candidate communications, and maintaining data parity in internal systems.

Responsibilities include:

Interview Coordination & Logistics: Own complex interview schedules across multiple departments and time zones, including phone, video, and onsite interviews. Manage all logistical details, such as booking conference rooms, arranging travel, and processing candidate expense reimbursements.

Candidate Experience Management: Serve as the primary point of contact for candidates throughout the later stages of the interview process, providing clear instructions, and a welcoming presence to ensure a world-class candidate experience.

Systems & Data Integrity: Maintain meticulous records within Applicant Tracking System (ATS), ensuring all candidate information, interview feedback, and job status details are accurate, up-to-date, and compliant with company standards.

Systems & Data Integrity: Maintain meticulous records within our Applicant Tracking System (ATS), ensuring all candidate information, interview feedback, and job status details are accurate, up-to-date, and compliant with company standards.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Experience in a coordinating, administrative, or customer-facing role.

Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple tasks simultaneously in a fast-paced environment.

Strong written and verbal communication skills with a professional and empathetic demeanor.

Impeccable attention to detail and a commitment to accuracy.

Proven ability to solve problems in ambiguous situations and without all of the data.

Proficiency with scheduling tools (e.g., Google Calendar, Outlook).

A proactive, customer-centric mindset with a passion for creating positive experiences for internal and external customers.

Discretion and experience handling confidential and sensitive information. Experience with an Applicant Tracking System (ATS) such as Greenhouse, Lever, or Workday.

Proficiency with the Google Workspace suite.

Prior experience in a recruiting or HR environment.