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Are you a detail-oriented administrative professional who thrives in multicultural, academic environments? We’re seeking a dedicated Department Assistant to join our team at a highly respected university in the University Circle area. Your exceptional organizational skills and attentive eye for detail will be vital in supporting our faculty, students, and program operations, including collaboration

Key Responsibilities:

+ Provide comprehensive administrative support to faculty, students, and the PhD Program Director, including calendar management, meeting coordination, and travel arrangements

+ Update and maintain templates, records, and databases for syllabi, student milestones, awards, and committee activity

+ Track and manage student milestones (e.g., dissertation submissions, orientations, advisor onboarding) with exceptional accuracy

+ Support program committees and the PhD Council by arranging meetings, preparing materials, and facilitating communication

+ Communicate clearly and proactively across all levels—students, faculty, staff, and administration—with sensitivity and professionalism, especially when interacting with diverse and international populations

+ Organize admissions processes, recruitment materials, and events, partnering with university offices as needed

+ Manage expenses, budget preparation, and office supply inventory with strong attention to detail

+ Maintain and update program-related content on academic websites

Requirements:

+ Demonstrated administrative experience (

+ Exceptional attention to detail, organizational skills, and ability to multitask

+ Strong written and verbal communication abilities

+ Proficiency in Microsoft Office Suite and familiarity with academic databases/systems

+ Ability to handle confidential student and academic records with discretion

If you’re ready to bring your administrative expertise and commitment to detail to a collaborative, global academic setting, we encourage you to apply!

Please email your resume to [email protected] for immediate consideration and include a brief cover letter outlining your relevant experience

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.