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EXECUTIVE OFFICE ASSISTANT

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EXECUTIVE OFFICE ASSISTANT

Salary

$1,659.20 - $2,260.80 Biweekly

Location

16930 John F. Kennedy Blvd.

Job Type

Full Time

Job Number

37974

Department

Houston Airport System

Opening Date

01/15/2026

Closing Date

1/22/2026 11:59 PM Central

+ Description

+ Benefits

+ Questions

POSITION OVERVIEW

Applications will be accepted from: ALL PERSONS INTERESTED

Division/ Section: BUSH INTERCONTINENTAL - COMMERCIAL DEVELOPMENT/ FINANCE /COMPLIANCE

Workdays & Hours: Monday - Friday 8:00 am – 5:00 pm* (*Subject to change)

PURPOSE OF DIVISION

The Houston Airport System (HAS) Commercial Development division unit plans and directs all Houston Airports commercial activities, including airline affairs, real estate, air service development, concessions, marketing and parking. Responsibilities include leasing and managing airport property for airlines and other tenants, working with airline partners to launch and/or expand air service in Houston, developing and overseeing non-airline revenue from airport concession businesses, providing strategic insight to improve the passenger experience, communicating Houston Airports services to the public, and delivering the best possible parking experience to the traveling public.

The Houston Airport System (HAS) Finance Division is to support the financial health and strategic objectives of the Houston Airport System (HAS) by timely and accurately posting accrual expenditures, processing invoices and scheduling payments for multi-funded, ITRP, CIP and O&M projects in SAP and OnBase systems. The Division also administers the P-Card program, monitor and approve utilities transactions, interfund billing and travel. Accounting and Disbursement also provide oversight and guidance among internal stakeholders to ensure compliance with federal, state and local laws; and legislation including Government Accounting Standard (GASB) rules on accounting practices.

The Houston Airport System (HAS) Compliance Division oversees regulatory compliance for Houston Airports, including Internal Audit, ADA, Title VI, and the Office of Business Opportunity (OBO).

+ OBO fosters a competitive, diverse business environment across IAH, HOU, and EFD by supporting local small businesses, with emphasis on M/W/S/PDBE, DBE, and ACDBE firms as required by CFR 49 Parts 23 and 26.

+ ADA & Title VI Programs ensure compliance with federal requirements and FAA regulations prohibiting discrimination based on race, color, national origin, or disability in federally funded programs.

+ Internal Audit provides independent assurance and consulting to strengthen risk management, controls, and governance. It promotes efficiency, compliance, fraud prevention, and continuous improvement through objective evaluations of systems and processes.

Purpose of the Position

The purpose of this position is to provide professional administrative support. This role ensures the efficient coordination of office management and operational activities by performing a variety of clerical and administrative tasks. The position requires strong organizational skills, attention to detail, and the ability to handle sensitive and confidential information with discretion. “Candidates must be able to obtain all security required badge access including Custom Border Patrol access within 6 months from the hire date."

The responsibilities of this position include, but are not limited to:

+ Answer and screen telephone calls, take messages, and respond to routine inquiries. Receive and announce visitors and direct inquiries appropriately.

+ Open, sort, and distribute mail; prepare outgoing correspondence using standard formats; send faxes, packages, and mail.

+ Prepare, edit, and proofread correspondence, reports, forms, and documents. Compose routine correspondence for supervisor’s approval.

+ Maintain calendars by scheduling meetings and appointments; arrange travel and prepare expense reports.

+ Gather and prepare materials for meetings and presentations; coordinate meeting logistics including location, notices, agendas, and equipment setup; may prepare meeting minutes.

+ Maintain organized filing systems for correspondence, reports, budget information, personnel records, and other departmental documents.

+ Procure office supplies and services, including equipment maintenance and repairs.

+ Assist with operational projects and special assignments based on goals and instructions from leadership.

+ May prepare time and attendance records for management approval.

WORKING CONDITIONS

The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make closely coordinated eye/hand movements within very fine tolerance and/or calibration demands; or the ability to make rapid closely coordinated eye/hand movements on a patterned response space within somewhat fine tolerance demands; or the ability to make coordinated eye/hand movements within fine tolerances with large equipment as an extension of the worker.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS:

Requires a high school diploma or a GED.

Certification:

May be required to pass a City administered typing test with a typing speed of 70 words per minute with no more than 7 errors.

EXPERIENCE REQUIREMENTS:

Three years of clerical or administrative support experience are required.

PREFERENCES

Preference will be given to applicants with knowledge of COH policies pertaining to use of Purchasing Card, use of city vehicles, travel and timekeeping. Minimum intermediate-level knowledge and frequent use of Microsoft Office, SAP, TMS, etc. Strong analytical and decision-making skills that facilitate swift problem resolution. Knowledge and experience in airport operations and project management. Strong communication, interpersonal, relationship building and teamwork skills.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

The selection process will involve application review and/or interview. Department may administer skills assessment test.

SAFETY IMPACT POSITION - NO

NO - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

PAY GRADE - 15

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (281-233-1842). If you need login assistance or technical support call 855-524-5627. If you need special services or accommodations, call (281-233-1842). (TTY 7-1-1)

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV\_sJFoM.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

+ Medical

+ Dental

+ Vision

+ Wellness

+ Supplemental Insurance

+ Life insurance

+ Long-term disability

+ Retirement pension

+ 457 deferred compensation plan

+ Employee Assistance Program

+ 10 days of vacation each year

+ 13 city holidays, plus one floating holiday

+ Compensable Sick Leave

+ Personal Leave

+ Flexible schedules

+ Hybrid-Telework for eligible positions

+ Professional development opportunities

+ Transportation/parking plan

+ Section 125 pretax deductions

+ Dependent Care Reimbursement Plan

+ Paid Prenatal, Parental and Infant Wellness Leaves

+ Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

+ Yes

+ No

02

What is the highest level of education you have obtained?

+ High School Diploma/GED

+ Associate's Degree

+ Bachelor's Degree or higher

03

How many years of clerical or administrative support work experience do you have?

+ Less than 1 year

+ 1 year to less than 3 years

+ 3 years to less than 5 years

+ 5 years or more

+ I have no clerical or administrative support work experience

04

Please indicate the degree concentration you obtained ("See Resume" is not acceptable, if statement does not apply, please insert N/A)

+ Business Administration or Management

+ Communication

+ Psychology

+ Finance or Accounting

+ Bachelors of Science

+ Other

+ I do not have a degree

05

Do you possess strong and effective communication skills, both orally and in writing?

+ Yes

+ No

06

Do you possess well-developed interpersonal skills and the ability to work effectively with others?

+ Yes

+ No

07

Do you demonstrate strong problem-solving skills as they relate to administrative functions?

+ Yes

+ No

08

Do you have demonstrated experience handling competing priorities in a fast-paced environment?

+ Yes

+ No

09

Please provide a detailed description of your experience managing competing priorities simultaneously. (“See Resume” is not acceptable, if no experience please insert N/A).

Required Question