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Contracts Assistant

Job Number: 362278

Category: Administrative

Description: Job Title: Contracts Assistant

Pay Rate: $23.00-$25.00/hr. DOE

Area Code: 949, 714, 657

ZIP Code: 92618

Start Date: Right Away

Shift: 1st shift

Keywords: #ContractsAssistantjob; #Irvinejobs;

Benefits:

* Medical / Health Benefits with multiple plan options, Flexible Spending Accounts, Dental and Vision

* 401k

* On the job training / cross-training

* Life Insurance, disability insurance

* Voluntary life insurance for family members available.

* Accident and critical illness insurance optional.

* Scheduled performance reviews

* Referral program

JOB SUMMARY

Provides administrative and staff support to the Contracts department. Assists in the preparation and control of records, statistics, and reports. Assists in the preparation of contract proposals and related marketing efforts.

ESSENTIAL DUTIES & RESPONSIBILITIES

Coordinate, submit, and track approved proposals.

Provide assistance in distribution of sales orders and other contract documentation.

Support data entry of orders and entry of contract requirements into CostPoint system.

Manage on-line solicitations and orders from customers (including pulling purchase orders and data from customer portals).

Manage solicitations and orders for repair orders.

Generate, process, and track contract closeout sheets.

Assist in scanning documents to on-line proposal and program folders.

Assist with CAV entry and processing.

Perform routine customer follow-up and coordination.

Support preparation and submission of proposals, including back-up documentation.

Maintain assigned contract files ensuring that correspondence & records are properly posted.

Access and process e-mail orders from customers using EDI.

Able to interact with all levels within the organization.

Coordinate with other departments to resolve and close issues.

Assist and process email RFQ from customers.

Ensure customer complaints are resolved effectively, while in compliance with DSD policy and procedures

Maintain the MRO scan/posting of repair project files to ensure closeout.

Assist with pricing.

Other job duties as assigned.

EDUCATION

High school diploma or general education degree (GED); and 1-3 years related experience and/or training.

QUALIFICATION REQUIREMENTS

Strong communication skills both oral and written.

Ability to read and interpret documents such as procedure manuals, contract documents and customer correspondence.

Effective time management skills with demonstrated ability to prioritize workload and complete tasks in a timely manner.

Ability to exercise discretion.

Strong attention to detail and accuracy.

Ability to write routine reports and correspondence.

Effective team player with demonstrated ability to interface at all levels of the organization.

Must be a US Citizen.

If you are interested in this role, please apply via the apply now link provided. Our overriding goal is to provide quality staffing solutions that help people, organizations, and communities succeed. Belcan is a leading provider of qualified personnel to many of the world's most respected enterprises. We offer excellent opportunities for contract, temporary, temp-to-hire, and direct assignments. We are the employer of choice for thousands worldwide. For more information, please visit our website at Belcan.com

Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws.

Minimum Experience (yrs):

Required Education: High School Diploma

Benefits:

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