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Description

Job Title: Payroll Specialist, People & Organization

Reports To: Vice President, People & Organization (with dotted line to Accounting & Finance)

Job Summary:

The Payroll Specialist is responsible for accurately and efficiently processing payroll for a multi-entity organization. This position ensures compliance with all applicable federal, state, and local regulations and provides excellent support to employees with payroll-related questions. The Payroll Specialist collaborates closely with the People & Organization and Accounting & Finance teams to guarantee that payroll activities are aligned with company policies and standards.

Key Responsibilities:

+ Prepare and process weekly, semi-monthly, monthly, and off-cycle payrolls for all employees across various operating entities.

+ Ensure accurate calculations of hours worked, overtime, bonuses, and deductions.

+ Audit timecards and enter accurate data into payroll systems.

+ Maintain compliance with all federal, state, and local payroll laws, including tax reporting and garnishments.

+ Prepare and submit payroll tax reports and ensure timely payments.

+ Complete year-end activities, such as W-2 and related form distribution.

+ Respond to employee inquiries regarding pay, benefits, deductions, and timekeeping.

+ Process direct deposit enrollments and updates.

+ Set up tax and entity details for payroll operations in new locations as needed.

+ Complete annual and periodic government agency reporting (e.g., EEOC, ACA, 401k audit, etc.).

+ Prepare monthly, quarterly, and annual reports for company management.

+ Advise on payroll policies and ensure procedures are up to date.

+ Maintain accurate payroll records including employee data, tax information, and deductions.

+ Handle confidential and sensitive information in accordance with company policies.

+ Update payroll systems with new hires, terminations, or changes in employment status.

+ Conduct routine payroll audits to ensure data integrity.

+ Serve as a point of contact for internal and external audit and reporting needs (e.g., Workers' Comp, paid leave programs, 401k, etc.).

+ Support compensation benchmarking and pay band analysis.

+ Manage new hire and contractor reporting as required by state and federal agencies.

+ Recommend and implement improvements to payroll processes and systems.

+ Perform other payroll-related projects and duties as assigned.

Requirements

Qualifications:

+ Bachelor’s degree in Accounting, Finance, Human Resources, or related field.

+ Minimum of 3 years’ experience in payroll processing.

+ Proficiency with payroll and accounting systems (e.g., ADP, Concur, Microsoft Dynamics, etc.).

+ Strong attention to detail and ability to maintain accurate records.

+ Advanced skills in Microsoft Excel and other Office applications.

+ Knowledge of payroll laws, tax requirements, and compliance standards.

+ Excellent communication, organizational, and problem-solving skills.

+ Ability to work under tight deadlines and maintain confidentiality.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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