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Administrative Coordinator, Center for Continuing Education and Workforce Development (Multiple Positions)

POSITION DETAILS

The Borough of Manhattan Community College (BMCC) is a vibrant, pluralistic learning community committed to students’ intellectual and personal growth. The College bridges the economic and educational opportunity gap for students, more than half of whom are the first in their families to attend college. Working to strengthen a culture of care inside and outside the classroom, we share a passion for learning with students from around the world. Strategically located in downtown Manhattan, the College is in close proximity to the artistic communities of Tribeca and SoHo, the dynamic downtown financial district, and the center of New York City government at City Hall. BMCC prides itself on the diversity of our students. We are an inclusive community that promotes an atmosphere of mutual respect for each member’s ethnicity, gender, age, disability, religion, political preference, sexual orientation, gender identity, and national origin, among other personal characteristics. BMCC’s motto speaks to this shared sense of purpose and possibility: Start Here, Go Anywhere. We strive to increase degree completion, successful transfer, career achievement, and service and leadership within our community, New York City, and beyond.

Center for Continuing Education and Workforce Development

Through the Center for Continuing Education and Workforce Development, BMCC responds to community needs by providing specialized classes and employment services. Non-credit tuition classes offered throughout the year cover a broad spectrum of topics to meet the ever-changing needs and interests of adult learners. The bounty of BMCC’s certificate trainings offered at the Center are a direct response to help learning become a lifelong venture and assists students with reaching personal and professional goals.

In response to an increasingly competitive job market, the Center also supports multiple initiatives in retraining and upgrading job skills through partnerships with other community and state organizations that focus on underemployed and unskilled workers.

BMCC is seeking two Administrative Coordinators for assignment at the Center for Continuing Education and Workforce Development to support distinct workforce development programs.

• **Position 1** : Reporting to the Director of Apprenticeships & Technology Training Programs, this role is central to the successful implementation of the Pre-apprenticeship Technology Program, funded by the CUNY Workforce Development Training Grant.

• **Position 2** : Reporting to the Director of Allied Health & Special Initiatives, this role is central to the successful implementation of the Patient Care Technician Program, funded by the CUNY Workforce Development Initiative (WDI) Training Grant.

**This position is contingent on grant funding and continuing financial viability through June 2027** .

In addition to the CUNY Title Overview information, other key duties include, but will not be limited to the following:

- Plan, organize, and assist with program activities, administrative tasks, and day-to-day office operation.

- Maintain student records by navigating the Xenegrade (Xen.Dir.) registration system; assist with roster updates, attendance tracking, and program data integrity for reporting purposes.

- Support personnel processes by coordinating with HR for hiring and onboarding, preparing teaching assignment letters, and distributing faculty protocol documents as directed.

- Facilitate communication between instructors and students to ensure smooth program operations.

- Assist in preparing and issuing completion certificates in accordance with program requirements.

- Coordinate national certification exam registration, scheduling, and proctoring logistics.

- Assist with managing student transportation needs, including issuing and tracking OMNY cards.

NOTE: UNTIL FURTHER NOTICE, THIS POSITION IS ELIGIBLE FOR A HYBRID WORK SCHEDULE.

QUALIFICATIONS

MINIMUM:

Bachelor’s degree required.

PREFERRED:

- Detail-oriented with strong organization, accuracy, and follow-through; strong communication and interpersonal skills.

- Proficiency with Microsoft Office Suite and/or Google Workspace; experience using Zoom and MS Teams.

- Ability to work a flexible schedule, including evenings (until 9 PM) and occasional weekend hours, is expected.

- Experience in Allied Health, higher education, workforce development, or continuing education environments.

- Knowledge of CUNY processes/systems (CUNYFirst and CUNYBuy); hands-on experience with Xenegrade or similar registration systems a plus. Quick to learn new systems.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

- May supervise office staff and student workers.

- Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary range is $48,647 - $52,426, commensurate with qualifications, education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined. The direct link to the job opening from external sources is:

https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS\_HRAM\_FL.HRS\_CG\_SEARCH\_FL.GBL?Page=HRS\_APP\_JBPST\_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=31671&PostingSeq=1

Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials. After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu: Employee Self Service –>Careers

CLOSING DATE

February 6, 2026

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

31671

Location

Borough of Manhattan CC