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Location

Chicago Hotel

Sweet Home for sure… Chicago, the third largest city in the US, is second to none with its stunning architecture and lake front beauty. There is something for everyone in Chi-Town; world class music, theater, dining, museums, sports and shopping to name a few. The 4 star Omni Chicago sits on the world famous Mag Mile amongst high end retail stores and close to many of the most popular tourist attractions in Chicago. We are known for our quality and exceptional service. We only hire only the best to ensure we continue our longstanding tradition.

Omni Chicago’s associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. The Omni Chicago Hotel’s commitment to serve our associates and nurture their growth has led to the company’s highest rating in associate satisfaction and an impressive internal promotion rate. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Chicago Hotel may be your perfect match.

Job Description

To provide administrative support to the Human Resources Department. To support the Human Resource function by providing a warm greeting and environment for all associates in the Associate Services Center.

Salary for this position:$28.60/hour.

Upon meeting eligibility requirements Full Time Associates at Omni Chicago Hotel are entitled to elect the following benefits: Medical, Dental, Vision and other healthcare benefits, Paid Maternity Leave, Pre-Tax Commuter Program, 401k, Select Paid Holidays and Paid Leave Accrual.

Additional associate benefits offered include discounts at the restaurant, use of hotel fitness center, discounted parking options, discounted rates at other Omni properties, corporate discounts, continued education opportunities and more.

Responsibilities

+ Assist with pre-screening of line position applicants.

+ Assists with the completion reference checks on those applicants whom the hotel has identified as potential employees.

+ Make appointments with department heads and candidates for interviews.

+ Assist with processing of new hire paperwork.

+ Maintain job requisition and associates logs.

+ Ensure all P.I.F.'s have the appropriate signature for processing.

+ Enter all associate data into Ultipro

+ Maintain orderliness of office supplies and equipment.

+ File and maintain files.

+ Answer phones and phone inquiries.

+ Type memos and other correspondence.

+ Surface all managerial/hourly reviews, with appropriate forms to appropriate manager at least one month in advance of actual review date. Track and monitor timely completion.

+ Assist HR Director and Manager in the training of the Hotel Orientation Program.

+ Collect, sort and distribute office mail.

+ Administer employee benefit information, educate associates on benefits process, and assist in annual open

enrollment.

+ Support off boarding process by: terming all personnel files and maintaining exit interview log.

+ Responsible and coordinate all associate event functions.

+ Maintain correct records of all associates anniversary dates and birthdays to receive positive recognition by

the company.

+ Serve as initial point of contact in office, support associates, arrange meetings and appointments, track and manage calendars, answer and direct all incoming: calls, faxes, and emails.

+ Coordinate Career Fair in different universities.

+ Complete other duties as assigned by management.

Qualifications

+ Relevant hospitality and/or customer service/administrative experience

+ Accounting/ Finance experience preferred.

+ College Degree; Preferably in hospitality or human resources management

+ Highly motivated self starter focused on quality, organization, guest service and teamwork.

+ High level of written and verbal communication skills.

+ Computer proficiency; specifically with Microsoft Office and Windows. Micros experience is preferred.

+ The ability to work in a fast paced high pressure work environment while executing delegated tasks and assignments

+ Highly motivated self starter focused on quality, organization, guest service and teamwork.

+ Fluent in other languages, Spanish or Chinese preferred.

Omni Hotels & Resorts is an equal opportunity employer. The EEO is the Law poster and its supplement are available using the following links:EEOC is the Law Poster (https://www1.eeoc.gov/employers/poster.cfm) and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement (https://www.dol.gov/ofccp/pdf/pay-transp\_formattedESQA508c.pdf) If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to [email protected]. Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.

Job LocationsUS-IL-Chicago

Posted Date54 minutes ago(1/16/2026 5:03 PM)

Requisition ID 2026-132024

# of Openings 1

Category (Portal Searching) Administrative/Clerical