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Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans (https://jobs.mayoclinic.org/benefits/) – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

+ Medical: Multiple plan options.

+ Dental: Delta Dental or reimbursement account for flexible coverage.

+ Vision: Affordable plan with national network.

+ Pre-Tax Savings: HSA and FSAs for eligible expenses.

+ Retirement: Competitive retirement package to secure your future.

Responsibilities

Assists in the achievement of Charter House operating goals and objectives by ensuring effective and efficient room reservation coordination while providing non-clinical administrative office support. Reserves and coordinates apartment use for guests, Mayo Clinic employees, and Mayo School of Graduate Medical Education (MSGME) residents. Coordinates reservations of internal Charter House meeting rooms. Develops and executes Assisted Living lease contracts. Oversees Care Hotel contract management and communication. Interacts effectively with prospects, all current Charter House residents and their family members. Provides tours of Charter House to prospective guests. Responds to phone and website inquiries. Uses a variety of software to schedule and reserve spaces. Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining spreadsheets; answering telephones and providing related follow- through.

Qualifications

Associate degree (AA), two years of technical school, or equivalent experience in a business-related field.

Two years of administrative secretarial experience preferred. Qualified applicants must possess attitudes and behaviors which respect and have the ability to articulate and relate well with people, especially older people. Excellent organizational, interpersonal and written and oral communication skills are required. Must possess proficiency with technical office equipment, including a computer and telephone system. Must be proficient in the use of Microsoft Word, Power Point, and Excel. Must be willing and able to become proficient in the use of work specific software programs. A Bachelor degree in communication, marketing, sales or business is preferred. Significant experience with demonstrable success in senior housing is preferred. Three years experience in communications, marketing or public relations preferred. Strong project management skills and the ability to work with people at all levels of the organization. Ability to work independently. Must maintain strict confidentiality of information and must exhibit good human relations skills including the ability to work collaboratively and professionally to build rapport with others at all levels of responsibility. Must be adaptable/flexible in a changing work environment which requires upgrading of skills.

Exemption Status

Nonexempt

Compensation Detail

Compensation range is $22.22 - $32.08 / hour

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday-Friday 8am-5pm

Weekend Schedule

NA

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. (https://jobs.mayoclinic.org/alllocations)

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" (https://www.eeoc.gov/poster) . Mayo Clinic participates in E-Verify (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf) and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Recruiter

Andrea Hansen

Equal opportunity

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.