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Job Description

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The Division of Hematology & Oncology has an outstanding opportunity for a full-time **Research Coordinator** . The purpose of this position is to promote the research objectives of the UW Hematology Clinical Research Program, which includes Acute Leukemia, Myeloid Neoplasms, and Classical Hematology disease indications. This position works with faculty, staff, and departments across multiple institutions to implement and coordinate multiple investigator-initiated and pharmaceutical-sponsored clinical trials.

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The University of Washington's Division of Hematology & Oncology includes 130+ faculty members located at the UW Medical Center, the Fred Hutchinson Cancer Center, and the VA Puget Sound Health Care System. Over the past 40 years, members of the Division have developed the world's leading bone marrow transplant program. In addition, members of the Division have made substantial contributions to many other areas of cancer treatment, including the use of tumor vaccines, cellular therapy for cancer, antibody-based treatments, and novel forms of chemotherapy and hormonal therapy. Our division is deeply committed to maintaining its position as one of the leading centers for research and treatment of cancer in the world.

Position Responsibilities:

This position must be able to work with limited supervision on multiple research projects; at times, without the benefit of written policies or procedures, while concurrently helping to create best practices moving forward. This position requires daily interaction with sponsors, physicians, the U.S. Food and Drug Administration, other health care personnel (e.g. nurses, patient care coordinators, insurance companies), and patients. Up to 10 projects will be in progress simultaneously, with the expectation of additional projects in the future.

Protocol Management, and Regulatory - 50%

+ Implement research project procedures that meet research objectives and ensure compliance with all aspects of Institution, Food and Drug Administration (FDA) and National Institutes of Health (NIH) regulations pertaining to clinical research in human subjects (e.g. investigator financial disclosure requirements of the FDA).

+ Use knowledge of clinical research, medical terminology, and clinical processes to interpret standard protocol requirements and identify protocol procedures that will impact clinic operations.

+ Design, develop, document, and maintain policies and procedures for protocol registration and implementation to ensure that research execution meets good clinical practice guidelines.

+ Design, create, and revise research instruments (e.g. case report forms) as necessary to ensure quality data that correlates with research objectives.

+ Design, document, and implement procedures for protocol audits to assure protocol compliance and to ensure research data quality.

+ Work with research team to ensure that projects are executed successfully and completed within required time frames to meet research objectives.

+ Prompt completion of electronic data capture systems and electronic case report forms. Timely resolution of queries and questions from industry sponsors, contract research organizations, and Institutional Review Board.

+ Work with Regulatory Coordinator to ensure that reports to the Institutional Review Board and study sponsors are timely, accurate, and satisfy applicable regulation. Work with research team on developing and implementing corrective action plans to ensure protocol adherence and data integrity.

+ Understand clinical trial budget and billing plan for patients enrolled on clinical trials.

+ Work with internal partners to ensure clinical trials are performed in accordance with institutional requirements for billing compliance. Assist in financial audits.

+ Communicate with investigators and research staff when financial milestones have been met.

Study Subject Management – 40%

+ Advise clinical staff which tests and procedures are needed during each research visit to facilitate protocol adherence, billing compliance, and to ensure accurate and reliable data collection. Work closely with clinical providers to ensure that study therapy is administered in accordance with the clinical protocol (e.g. dose modifications are implemented when required by the protocol).

+ Take action to correct problems such as deviation from protocol requirements to ensure research quality.

+ Ensure that projects are executed successfully and completed within needed time frames to meet research objectives.

+ Prepare laboratory and specimen collection kits according to protocol and lab manual instructions. Work with different departments across UW and FHCC to collect, process, and transport specimen samples.

+ Ensure protocol compliance by managing patient appointments and coordinating with patient’s clinical providers (e.g. physicians, physician assistants, and nurses) to collect reliable and accurate data.

+ Ensure patient safety while participating in clinical trials by monitoring patients and interacting closely with patient’s clinical providers.

+ Initiate and maintain communication with outside physicians who refer patients to UWMC and/or FHCC for clinical trials.

+ Timely and appropriate reporting of Adverse Events and Serious Adverse Events to sponsors and review boards to ensure compliance to protocol and FDA requirements.

Analysis and Reporting – 10%

+ Prepare interim reports for principal investigators, industry sponsors and Institutional Review Board to ensure that each project is moving toward timely completion.

+ This position will work with clinical research involving human subjects within UW Medicine and therefore Clinical Research Coordinator (CRC) training is required. The training requirement for this position include UW Medicine-specific, Fred Hutch-specific, and general training.

Other duties as assigned.

Minimum Qualifications:

+ Bachelor’s degree in a related field and one year of relevant experience.

+ Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Desired Qualifications:

+ Strong attention to detail and ability to multi-task, organize, and prioritize projects and competing deadlines.

+ Excellent written and verbal communication skills.

+ Strong computer skills and competency with Microsoft Office software.

+ Applicants selected for this position who have not already completed the training for clinical research involving human subjects will be required to complete it within 30 days of hire.

+ Previous experience working in Hematology and/or Oncology.

+ Previous experience working in clinical research with human subjects.

+ Experience working within the UW/FHCC setting.

+ Familiarity with Epic.

Compensation, Benefits and Position Details

Pay Range Minimum:

$64,800.00 annual

Pay Range Maximum:

$78,000.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

UAW Research

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.