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Description

We are looking for an organized and detail-oriented Project Management Administrative Assistant to support the operations of a commercial construction firm in Franklin, Tennessee. This role involves handling diverse administrative tasks, including data entry, purchase order documentation, and collaboration with project management teams. This is a Contract to permanent position, for apx 30 hours/wk (or five 6-hour days), offering the opportunity to contribute to a dynamic and detail-oriented small-office environment.

Responsibilities:

• Perform extensive data entry and maintain accurate records from various sources.

• Review purchase orders and gather required documentation for project management.

• Manage and organize large spreadsheets using Microsoft Excel for data tracking and analysis.

• Utilize Sage 100 Contractor software to support administrative and project management tasks.

• Assist the project management team with day-to-day operations and administrative support.

• Ensure all documentation and forms are completed with high attention to detail.

• Communicate effectively with team members and vendors to maintain workflow efficiency.

• Adapt to working independently some days and collaboratively in a bustling office environment.

• Provide receptionist duties, including answering inbound calls and directing inquiries.

• Support commercial construction projects by maintaining familiarity with industry-specific documentation and processes.

Requirements • Minimum of 2 years of experience in administrative roles, preferably within a construction setting.

• Proficiency in Sage 100 Contractor software is required.

• Advanced skills in Microsoft Excel, including managing and navigating large datasets.

• Strong organizational abilities with a keen eye for detail.

• Comfortable working both independently and in a team-oriented environment.

• Familiarity with commercial construction projects and related documentation is highly preferred.

• Excellent communication skills, both written and verbal.

• Ability to adapt to a small-office setting and handle various administrative responsibilities. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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