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DIRECTOR'S EXECUTIVE ASSISTANT - Range 14 / NON

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DIRECTOR'S EXECUTIVE ASSISTANT - Range 14 / NON

Salary

$31.26 - $46.34 Hourly

Location

Anchorage, AK

Job Type

Regular

Job Number

2026-00048

Department

Purchasing

Division

Purchasing

Opening Date

01/16/2026

Closing Date

2/8/2026 11:59 PM Alaska

+ Description

+ Benefits

+ Questions

Job Information

Open to the general public and any current Municipal employee.

This is a non-represented position (no union affiliation) and is subject to the provisions of the Personnel Rules of the Municipality of Anchorage.

DEPARTMENT: Purchasing

HOURS OF WORK: Monday through Friday, 8:00am - 5:00pm

Employees who are hired or rehired to any position shall be placed at the entrance pay step, and advancement from the entrance step to the maximum step within a pay grade shall be by successive steps.

To be considered for employment, applicants must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Example of Duties

Under the direction of the Purchasing Director, provides advanced level administrative and executive services. Prepares plans, schedules and performs a wide variety of administrative and clerical work for the Department. Processes and monitors Assembly and Information Memorandum through OnBase system. Coordinates and schedules, department meetings. Manages the Purchasing Director's calendar to include scheduling and planning meetings. Monitors and maintains incoming and outgoing projects, correspondence, files, policies and procedures, and confidential employee related matters for the Purchasing Department. Maintains positive and professional working relationships within the Department, the Municipality and the public. Responsible for the procurement of all office equipment and supplies for the Department. Maintains new vehicle titles and retirement of such titles for the MOA (excluding AWWU). Secures all Department related travel arrangements. Develops, monitors, and reviews budget functions; audits, and ensures proper disbursement and/ or return of bid bonds, performance and payment bonds, surplus sale/ auction proceeds. Performs personnel and payroll transactions. Performs as Work Leader for support staff. Provides support to the P Card Administrator as requested.

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED or equivalent and six (6) years of experience in the field related to the position.

OR

Associate’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and four (4) years of experience in the field related to the position.

OR

Bachelor’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and two (2) years of experience in the field related to the position.

All applicants must have or obtain the following Items:

+ Valid State of Alaska Driver’s License and satisfactory Driving Record at time of hire

+ State of Alaska Notary Public Commission within 30 days of hire.

Additional Important Information

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify . E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted Background Check. A Background Check encompasses criminal history, verifying education, and verifying dates of employment.

If selected for hire, appointment in this position will be conditional based upon the submission of a current copy of the applicant's Alaska Driver's License, and a current (dated within 30 days from date requested) copy of his/her Department of Motor Vehicle driving record, including a driving record from previous states, if the Alaska Driver's License was first issued within one year prior to application, documenting an acceptable driving history. The processing fee(s) are the responsibility of the selected applicant. For information on acceptable driving history, please refer to the MOA Driving Conviction Guidelines. (http://www.muni.org/Departments/employee\_relations/Documents/DrivingConvictionsGuidelines.pdf)

All required certifications and/or licenses must remain current for the duration of employment.

Military Service Interview Preference

Veterans who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs, recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows the full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization, and shows the name, signature, title, and contact information of the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an Employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

Application Process

Once an applicant clicks on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.com website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account.

NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.

For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at 907-343-4442 during regular business hours of Monday through Friday, 8:00 am to 5:00 pm, Alaska Standard Time.

The MOA is an EO and AA Employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at 907-343-4571.

The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:

Health / Medical Benefits:

+ Medical/Dental/Vision/Audio

+ Life Insurance

+ Dependent Life Insurance

+ Short Term Disability

+ Long Term Disability

+ Flexible Spending Accounts – Health and Dependent Care

+ Health Savings Accounts

Retirement:

+ State of Alaska Public Employee Retirement System (PERS) Program

+ 401(k) and 457 Savings Plans

Employer Paid Benefits:

+ Employee Assistance Program

+ Paid Leave Plan

+ 13 Paid Holidays

For an overview of our medical benefit package go to http://www.muni.org/Departments/employee\_relations/Pages/BenefitsSummaries.aspx

01

In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).

Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.

If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.

Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?

+ Yes

+ No

02

Are you a current Municipal employee within the Purchasing Department?

+ Yes

+ No

03

Which best describes your highest completed level of education?

+ None/Less than High School

+ High school diploma, GED or equivalent

+ Associate’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline

+ Bachelor’s degree or higher in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline

04

How many years of experience do you have in the field related to the position?

+ None/Less than 2 years

+ 2 years to less than 4 years

+ 4 years to less than 6 years

+ 6 years or more

05

Do you have or can you obtain a valid State of Alaska Driver’s License by the time of hire?

+ Yes

+ No

06

Are you a commissioned Notary Public in the State of Alaska or can obtain a commission within 30 days of hire?

+ Yes

+ No

Required Question

Employer

Municipality of Anchorage

Address

632 W 6th Avenue, Suite 605 Anchorage, Alaska, 99501

Phone

(907) 343-4442

Website

http://www.muni.org/jol

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