"Alerted.org

Overview

The Microsoft AI Design & Research team is seeking a highly motivated and proactive Business Administrator to provide exceptional administrative support and customer services to our teams along with calendar management for Partner Level + Design managers.

The ideal candidate for this role needs to navigate a fast-paced environment, be agile and embrace changes, be able to multi-task, have excellent interpersonal skills, take initiative, demonstrate good judgment, and maintain a high level of confidentiality. A successful candidate must build trust through consistent and timely follow-up, with excellent clarity in communication.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Starting January 26, 2026, Microsoft AI (MAI) employees who live within a 50- mile commute of a designated Microsoft office in the U.S. or 25-mile commute of a non-U.S., country-specific location are expected to work from the office at least four days per week. This expectation is subject to local law and may vary by jurisdiction.

Responsibilities

+ Calendar & Travel Management: Proactively manage calendars of 2 Partner design managers and VP of Design and - make decisions on their behalf based on shifting business priorities to ensure accurate scheduling and appropriate allocation of time. Manage travel logistics on travel tools and policies.

+ Team Support: Provide team support, including headcount management, budget, morale events, distribution group management, onboarding/offboarding.

+ Resource & Space Management: Proactively manages hardware/software/supply inventories as needed. Works with budgeting and company finance policies. Assists with team space move logistics and facilities requests.

+ Communication: Collaborate internally with lead admin while gaining knowledge from peers and managers to understand how to build a network. Take direction and prioritize multiple requests from admins, teammates and managers.

+ Project Ownership: Provides onsite team support and carries out tasks under direction of others. Take accountability for their components of assigned project outcomes by asking questions and sharing ideas related to projects.

Qualifications

Required Qualifications:

+ 2+ years Administrative, Business Support, and/or customer service experience.

Preferred Qualifications:

+ 3+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.

+ Associate's/Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.

+ 1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

\#MicrosoftAI #Design #MSFTAI

Business Support ATR-C - The typical base pay range for this role across the U.S. is USD $25.10 - $43.80 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $35.72 - $51.11 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:

https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations. (https://careers.microsoft.com/v2/global/en/accessibility.html)