• Administrative Assistant

    Actalent (Albany, NY)


    We are hiring for a Front Desk Administrative Assistant for a TOP technology company to support their annex site in Albany NY! If you're interested or feel you have the skills to be a good match, please book time directly in my calendar here with your updated resume: https://talentassistant.actalentservices.com/assistant/bookings/swpfkZw7

     

    Schedule: Monday–Friday, 1st Shift

    Contract: 9‑month contract with potential extension or full‑time conversion

    We’re seeking a poised, customer‑focused Administrative Assistant / Front Desk Receptionist to support daily operations in a busy annex office. This role is the first point of contact for visitors, employees, and vendors, and is essential to maintaining a secure, professional, and well‑organized environment.

    Key Responsibilities

    Front Desk & Visitor Management

     

    + Welcome and assist visitors with a high level of professionalism

    + Manage visitor and customer access badges

    + Enforce and communicate physical security protocols

    + Escort vendors to scheduled meetings and appointments

     

    Administrative & Office Support

     

    + Process employee badge requests

    + Support meetings and events, including catering coordination

    + Assist leadership and staff with general administrative requests

    + Perform data entry, clerical tasks, and Microsoft Office–based work

     

    Facilities & CRE Coordination

     

    + Serve as the primary liaison to the Commercial Real Estate (CRE) team

    + Support facility operations, communication flow, and issue resolution

    Required Skills & Experience

    + 2+ years in administrative, front desk, or customer service roles

    + Proficiency in Microsoft Office and Outlook

    + Experience with visitor management or badging systems

    + Strong written and verbal communication skills

    + Excellent attention to detail and accuracy

    + Ability to manage shifting priorities in a fast‑paced setting

    + Professional, customer‑focused demeanor

    Preferred Experience

    + Background in manufacturing, technology, or hospitality

    + Experience supporting facilities or front‑of‑house operations

    Education

    + High School diploma required

    + College degree preferred

    Work Environment

    + Onsite in Albany, NY

    + Monday–Friday, 1st shift

    + Business professional dress

    + Fast‑paced, supportive office with growing visitor traffic

     

    Job Type & Location

     

    This is a Contract position based out of Albany, NY.

    Pay and Benefits

    The pay range for this position is $32.00 - $35.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Albany,NY.

     

    Application Deadline

     

    This position is anticipated to close on Feb 2, 2026.

    About Actalent

    Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.