• Administrative Assistant

    Oak Orchard Health (Brockport, NY)


    Administrative Assistant

     

    Brockport, NY (http://maps.google.com/maps?q=300+West+Avenue+Brockport+NY+USA+14420)

    Description

    The Administrative Assistant provides high-level administrative, clerical, and operational support to the Executive Team and Senior Leadership within a Federally Qualified Health Center (FQHC). This role is critical to ensuring smooth daily operations, effective communication, and organizational efficiency while supporting the mission of providing high-quality, patient-centered care to underserved communities.

    Job Responsibilities:

    • Provide administrative support to Executive Leadership, including calendar management, meeting coordination, and preparation of agendas and materials

    • Maintain confidentiality and handle sensitive information in accordance with HIPAA and organizational policies

    • Coordinate logistics for leadership meetings, board meetings, trainings, and special events, travel

    • Track action items, follow-ups, and deadlines; ensure timely completion and communication

    • Provides support for incoming and out-going mail

    • Maintain organized electronic and physical filing systems

    • Support data entry, report preparation, and basic tracking for operational, HR, or compliance needs

    • Assist with preparation and organization of documents for audits, site visits, and HRSA requirements

    • Serve as a point of contact between leadership, clinic sites, and external partners

    • Answer and route phone calls, emails, and inquiries professionally and efficiently

    • Support cross-departmental collaboration and information flow

    + Other duties as assigned.

    Requirements

    Skills / Qualifications:

    + Excellent verbal and written communication skills.

    + Excellent organizational skills and attention to detail.

    + Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies.

    + Excellent time management skills with a proven ability to meet deadlines.

    + Strong analytical and problem-solving skills.

     

    Education / Experience

     

    + High school diploma or equivalent (Associate’s degree preferred)

    + Minimum 2 years of administrative or office support experience (healthcare or FQHC experience preferred)

    + Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) and electronic filing systems

    Salary Description

    24-26