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Facilities Manager

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Facilities Manager

Salary

$92,960.90 - $125,000.00 Annually

Location

2500 NW 1st Ave Bldg A, FL

Job Type

Full-Time

Job Number

04561

Department

Public Works and Engineering

Division

Facilities Maintenance 44/11401

Opening Date

01/20/2026

Closing Date

2/3/2026 11:59 PM Eastern

FLSA

Exempt

Bargaining Unit

Y1

+ Description

+ Benefits

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General Statement of Job

GENERAL DEFINITION OF WORK:

Performs difficult technical and administrative work supervising the City's facilities maintenance and repair; does related work as required. Generates performance standards for city facilities and monitor compliance; Administer service contracts throughout the City. Informs department of repaired equipment and schedules for preventative maintenance.

Essential Functions

TYPICAL FUNCTIONS:

Recommend & review modifications to the City of Boca Raton building design standards; oversee & approve the preparation of engineering designs, cost estimates, plans & specifications for repair, alteration, remodeling & new construction; evaluate bids & recommends award of construction contracts.

Review contact documents for new construction for analysis of quality & compatibility with established building design standards; Creates, reviews, recommends and administers service contracts for the city facilities.

Generates performance standards for the Facilities Maintenance Office and monitor compliance with such standards; recommends hiring, evaluates performance of subordinates and establishes training programs; prepares annual and long-term budgets.

Building management analysis including preventative maintenance programs and annual inspections.

Supervise the administration of construction contracts and performance of construction contractors.

Provide the city an efficient means of managing the cities facilities. Provide the city with one point of coordination for construction, renovation, access control, energy management, service contacts, etc.

RELATED TASKS:

Maintains service manual library.

Assists in the scheduling of the work related to the maintenance and repair of City facilities;

Evaluate citywide space requirements. Review and recommend space planning throughout city facilities. Planning, reviewing and managing facilities. Coordinate work and activities with other departments. Coordinating the physical workplace with the people and work of the organization.

Directs, plans and implements facilities policies and objectives in accordance with city policies.

Combining, evaluating and reasoning with information and data to make decisions and solve problems.

Develop, implement and monitor City facilities for energy efficiency.

Budget forecasting for any maintenance required.

Facility construction and renovation development and implementation;

Performs related tasks as trained and assigned.

Knowledge, Skills and Abilities

KNOWLEDGE, SKILLS, AND ABILITIES:

Substantial knowledge of access control, security systems and telecommunications integration.

Substantial knowledge of construction techniques and methods including reconstruction practices. Substantial knowledge of engineering and construction, including estimating.

Knowledge of energy conservation strategies.

Knowledge of asbestos and other hazardous materials handling

Minimum and Preferred Qualifications

EDUCATION AND EXPERIENCE:

Any combination of education and experience equivalent to graduation from an accredited college or university with major course work in General Contracting or Engineering. Eight (8) years of experience in facility management, construction administration, or project management. Minimum of five (5) years experience in a middle management/supervisory level. Must have demonstrated experience in the management of building systems and possess knowledge of advanced building engineering principles. Must possess organization and communication skills.

SPECIAL REQUIREMENTS:

Possession of valid State of Florida Class "E" driver's license with no more than five (6) points within the previous three (3) years.

POST-OFFER BACKGROUND REQUIREMENTS:

The background check process for this position may include:

+ FDLE/CJIS Criminal History Record Check

+ Employment Verification

+ Motor Vehicles Report (MVR) Check

+ Physical

+ Drug and Alcohol Screen

The City of Boca Raton is an Equal Opportunity (https://www.myboca.us/1226/Equal-Employment-Opportunity) , Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.

DIVISION HEAD

D1, D2, D3 PAY GRADES

Benefits summary

(Unclassified Service Non-Union)

This summary is an overview of information contained in the City of Boca Raton Ordinances, Policies, Procedures, and collective bargaining agreement, if applicable. Please refer to the appropriate document for specific explanation.

ANNUAL LEAVE

The maximum accrual is 360 hours. Employees in this benefit group may convert all hours accrued annually to cash at any time.Years of

ServiceHours Accrued per MonthAdditional Hours Per Pay Period

Accrued MonthlyTotal

8-hour days per Year

0 through 5 full years82.720.78

More than 5 and less than 10 full years102.723.78

More than 10 and less than 15 full years122.726.78

15 full years & over142.729.78

CONTINUOUS SERVICE BENEFIT

In recognition of continuous service to the City, as of December 1 each year, eligible employees with more than five (5) full years of service shall receive the following based on their years of service in the month of December:

+ More than 5 but less than 10 full years receive $ 600

+ More than 10 but less than 15 full years receive $ 800

+ More than 15 full years receive $1,000

SICK LEAVE

Employees accrue sick leave at the rate of 8 hours per month. Any hours in excess of 960 will be paid out annually at 50%. Annualy, employees in this benefit group may elect to convert sick leave accrued and not used during the two (2) prior fiscal years to annual leave, not to exceed the annual leave maximum and in accordance with City policy. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:Continuous Years of ServicePercent of Accrued

But Unused Sick Leave

Less than 2 full years0%

2 full years, or more, but less than 5 full years10%

5 full years, or more, but less than 10 full years20%

10 full years, or more30%

HEALTH INSURANCE

The City pays 100% of the premium for employee single and eligible dependent coverabe, if elected, in the Medical Plan. Additionally, the City pays 100% of the premium for employee and eligible dependent coverage in the Dental (DHMO and Basic PPO) and Vision (Basic) plans. Employees may elect additional coverage and contribute the premium required for the buy up Dental or Vision Plans.

OTHER INSURANCE:

Long Term Disability Insurance is paid 100% by City after a 60-day elimination period and providing 60% of current base salary. Term Life Insurance coverage is paid by the City, providing coverage of three (3) times the employee’s current annual base salary.

TUITION REIMBURSEMENT:

Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.

FUNERAL LEAVE:

In the event of the death of an immediate family member, as defined in the Personnel Rules & Regulations), an employee shall be entitled to paid funeral leave of up to 3 workdays. If it is necessary for the employee to leave the state, up to 5 consecutive workdays shall be allowed.

WORK RELATED DISABILITY PAY

If an employee is injured while acting in the scope of employment and cannot perform work related to their classification, disability leave with full pay minus workers’ compensation benefits may be extended until the employee is able to be assigned work within the City of is judged permanently disabled by the City Physician.

AUTO ALLOWANCE

Employees are provided with $75 per month for an auto allowance, in lieu of a City vehicle.

HOLIDAYS

The City observes 12 recognized holidays and additional floating days which are allocated for the fiscal year beginning October 1, to full time 8-hour a day employees. Employees in this benefit group receive an additional 8 (8 hour) floating holidays per fiscal year.

RETIREMENT PLANS

The City offers two retirement plan options for employees. These will be fully explained prior to employees providing an irrevocable decision to enroll in either the Defined Benefit Pension plan or Defined Contribution 401(a) plan.

Defined Contribution 401(a) Plan

The Defined Contribution 401(a) plan requires a mandatory 5% contribution. The City will contribute twelve (12%) percent of the annual base wages. The vesting period for this plan shall be 100% at four (4) years of service; employees who separate prior to four years of service shall retain 50% of the City’s contribution. Contributed money can be placed into various investments with MissionSquare Retirement, these typically include mutual funds, stocks, bonds, and other securities.

Defined Benefit Pension Plan

Executive Defined Benefit Pension plan requires a mandatory eleven (11%) percent pre-tax employee contribution. The multiplier for this benefit group is 2.35% provided at normal retirement. Members are eligible for normal retirement the earlier of reaching age 65 with at least 6 years of vesting service or reaching age 58 with at least 10 years of vesting service. While an employee contribution is required, the City fund the remainder necessary to guarantee a specific retirement benefit for each employee and assumes the risk of the financial obligation and in accordance with the City Code of Ordinances.

Optional Roth IRA and 457 Deferred Compensation Savings Plans are available.