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Description We are looking for a detail-oriented Administrative Assistant to provide essential support to the department’s project managers and inspectors in a non-profit setting. This is a long-term contract position located in Norfolk, Virginia, offering an opportunity to contribute to meaningful projects related to design and construction. The ideal candidate will have excellent organizational skills and the ability to manage multiple tasks efficiently while ensuring high-quality results.

Responsibilities:

• Create reports, letters, forms, charts, graphs, and other documents to support departmental operations.

• Manage the department’s calendar, tracking leave and absence requests to identify and address scheduling conflicts.

• Record and monitor design and construction-related purchases using online systems such as Banner, eVA, and other software tools.

• Assist the Director in preparing data, presentations, and responses for external agencies regarding design and construction projects.

• Provide prompt assistance to the Director with urgent projects requiring quick turnaround times.

• Answer incoming calls and handle inquiries professionally while maintaining a welcoming office environment.

• Perform accurate data entry tasks to ensure records are up-to-date and easily accessible.

• Update and maintain departmental website content to reflect current information and activities.

• Develop visually engaging presentations to support departmental initiatives and communication.

• Execute receptionist duties, including greeting visitors and managing correspondence. Requirements • Minimum of 3 years of experience in administrative support roles.

• Proficiency in creating presentations, reports, and other detail-oriented documents.

• Strong skills in calendar management and scheduling.

• Experience with data entry and maintaining accurate records.

• Ability to handle inbound calls and inquiries with a detail-oriented approach.

• Familiarity with online systems and tools such as Banner, eVA, and similar platforms.

• Excellent communication and organizational skills.

• Knowledge of website content management and updates. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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