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Job Title: Operations Project Coordinator

Hours/Schedule: Monday–Friday, 8 am to 5 pm

Compensation: $30-$35/hr

Type: Contract

Overview

This role supports day-to-day operations across multiple teams by coordinating workflows, tracking budgets and deliverables, and ensuring timely execution of projects and initiatives. The position serves as a central coordination point to maintain alignment, documentation accuracy, and operational continuity in a fast-paced environment.

Responsibilities

+ Support multiple teams by managing workflows, priorities, and administrative tasks

+ Coordinate project plans, schedules, and deliverables to ensure deadlines are met

+ Assist with planning and execution of brand team activities, events, trainings, and meetings

+ Track budgets, monitor expenses, reconcile costs, and flag discrepancies for reporting

+ Draft, edit, and distribute internal communications, announcements, and updates

+ Process invoices and coordinate with vendors on billing and deliverables

+ Serve as a point of contact between internal teams, leadership, and external partners

+ Schedule meetings, prepare agendas, document meeting notes, and track action items

+ Prepare, maintain, and update reports, dashboards, documentation, and databases

+ Support process improvement efforts by documenting procedures, workflows, and guidelines

+ Coordinate external contracts, renewals, deliverables, and vendor communications in alignment with organizational policies

Qualifications

+ Bachelor’s degree in a relevant field

+ Experience developing and monitoring project plans, timelines, and deliverables

+ Ability to manage multiple projects and priorities concurrently

+ Experience tracking budgets, expenses, inventory, or financial documentation

+ Proficiency preparing written communications, reports, and project documentation

+ Experience coordinating across cross-functional teams and external vendors

Benefits

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.

Ref: #558-Scientific

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.