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Facilities Operations & Controls Manager

Job ID

6605

Location

SLAC - Menlo Park, CA

Full-Time

Regular

SLAC Job Postings

Position Overview

SLAC¿s Facilities and Operations Division manages one of the world¿s premier science facilities on a 400+ acre Stanford site with 150+ structures for the Department of Energy.

This role serves as an operational leadership and coordination position within the Facilities Operations and Control (FOC). The role is responsible for managing and coordinating day-to-day FOC activities, ensuring consistent operational execution across all F&O systems and departmental interfaces. The position provides oversight of workflow management, implementation of procedural processes, development of new operational programs, and continuous improvement of existing institutional procedures.

A key function of this role is to enhance and optimize tools used to manage FOC activities, including CMMS platforms, operational dashboards, workflows, and communication systems. The position is accountable for evaluating current processes, identifying gaps, standardizing methodologies, and driving efficiency across FOC operations.

The role is also responsible for the training and development of FOC team members, including creation of training materials, documentation, onboarding content, and procedural guidance to ensure consistent and reliable performance across the team.

This position leads and coordinates operational stability projects for all F&O systems¿such as Building Management Systems (BMS), utilities, mechanical systems, electrical systems, and sitewide infrastructure¿ensuring cross-department alignment, proper communication, and structured execution. This position reports directly to the Operations Director and plays a critical part in supporting organizational decision-making, operational readiness, and long-range process improvement.

SLAC is a U.S. Department of Energy (DOE) laboratory operated by Stanford University and based in Menlo Park, CA.

Your specific responsibilities include:

+ Day-to-day operational management and coordination of FOC activities, ensuring consistent execution and proper communication across F&O shops, Engineering, and site stakeholders. This includes oversight of daily tasking, workflow management, procedural adherence, and review of operational performance.

+ Implementation, development, and improvement of operational processes and programs, including enhancement of CMMS tools, dashboards, workflow systems, templates, and performance-tracking tools. Conducts review of institutional procedures and introduces standardized documentation, SOPs, and training programs.

+ Project coordination for operational stability initiatives across all F&O systems¿mechanical, electrical, utilities, controls, and infrastructure. Supports training of team members, development of new operational programs, and ensures alignment with organizational priorities. Provides updates and escalations directly to the Operations Director.

+ Clarify and resolve problems spanning multiple areas or technical fields and/or oversee or develop programs within assigned facilities.

+ Manage and/or develop budget for area of responsibility, including staffing, maintenance, contracts, etc.

+ Manage ongoing service contracts as applicable.

+ Participate in department/unit strategic management, including making recommendations involving short-term planning for facility-type projects and for longer-range programs/projects; providing input into long-range financial, budgeting, and programmatic planning and development; providing input into the development of policies and procedures; interpret and manage policies and procedures for assigned area.

To be successful in this position you will bring:

+ Bachelor's degree in engineering or other appropriate technical area, or combination of technical education, training, and experience. Two or more years of experience managing facilities operations and maintenance staff in an environment with a variety of building types (administrative offices, classrooms, laboratories, residential & dining facilities, auditoriums, etc.).

+ Knowledge of environmental and safety rules, regulations, and policies. Ability to conduct job site inspections to ensure compliance.

+ Demonstrated ability to work and communicate effectively with others.

+ Demonstrated experience managing service contracts.

+ Demonstrated experience developing and managing budgets.

+ Demonstrated experience planning, developing, and implementing programs.

+ Ability to interpret planning specifications, documents, working drawings, and related reports.

Certifications and Licenses:

+ Must possess and maintain a valid California non-commercial Class C Driver's License, if applicable.

SLAC Manager Competencies:

+ Results Through Others (drives results & directs work): Achieves expected results by effectively delegating and managing the work of others.

+ Aligns Priorities (plans & aligns): Ensures planning and prioritization of resources and work efforts; ensures alignment of direct and matrix reports to support organizational goals and business plans.

+ Applies Lab Acumen (business insight): Maintains understanding of lab efforts and direction as well as current research and trends, considers technology and customer impacts, and contributes relevant, informed ideas to lab growth.

+ Navigates Complexity (managing complexity): Manages a multitude of information and complex circumstances to discern what is most important; demonstrates effective problem-solving, decision-making, and takes appropriate action, even in difficult situations or with conflicting data.

+ Builds Trust (instills trust): Earns trust and credibility from team members, peers and stakeholders; demonstrates SLAC values of respect and integrity.

+ Relationships (interpersonal savvy, collaborates, manages conflict, builds networks): Builds relationships to foster trust, collaboration, and a positive climate to achieve team, department/directorate and lab goals.

+ Communication (communicates effectively): Ensures effective information flow to various audiences; delivers clear and appropriate written and verbal communications; makes clear and impactful presentations to a variety of internal and external audiences.

+ Self-Awareness (demonstrates self-awareness): Seeks feedback from others and takes ownership of, and actions to address what is learned; recognizes impact on others and adjusts as needed; pursues continuous learning opportunities; implements a meaningful development plan.

+ Team Effectiveness (builds effective teams): Effectively motivates team members and fosters a diverse and collaborative team environment; leverages team members¿ strengths for overall team effectiveness; incorporates insights to improve team operations.

+ Purpose & Vision (drives vision & purpose): Articulates a clear vision of expected outcomes; inspires others to execute work plans and feel a sense of purpose and ownership for the mission.

Physical Requirements and Working Conditions:

+ _Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job._ May work extended hours during peak business cycles.

**Work Standards** :

+ Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

+ Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned.Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1¿General Policy and Responsibilities:http://www-group.slac.stanford.edu/esh/eshmanual/pdfs/ESHch01.pdf

+ Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu

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+ Classification Title **: Facilities Services Manager 2**

+ Grade **: J Job code: 4362**

+ Employment Duration **: continuing**

_The expected pay range for this position is $151,297 - $179,501 per annum._

_SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs._

SLAC National Accelerator Laboratory is an Affirmative Action / Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All staff at SLAC National Accelerator Laboratory must be able to demonstrate the legal right to work in the United States. SLAC is an E-Verify employer.