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Operations Specialist PT - Public Affairs

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Operations Specialist PT - Public Affairs

Salary

$15.15 - $18.18 Hourly

Location

2401 Market St. Baytown, TX

Job Type

Part Time

Job Number

25-00085

Department

PUBLIC AFFAIRS

Opening Date

03/25/2025

+ Description

+ Benefits

+ Questions

Job Summary

Join our team of storytellers, creators, and community connectors! The City of Baytown’s Public Affairs department is looking for a Part-Time Operations Specialist—a behind-the-scenes administrative powerhouse who keeps things running smoothly. From organizing essential details to jumping in on creative projects, this role blends structure with spontaneity. If you thrive on keeping teams organized while also lending a hand in bringing ideas to life, we’d love to have you on board!

The Public Affairs Administrative Technician will be responsible for assisting with Public Affairs projects, including research, financial and budget stewardship, Catalyst Fund grant assistance, and other administrative duties. This position will also assist the department with planning and promoting meetings, events, and other community engagement activities. This position assists staff with accounts payable, accounts receivable, and other department support duties. The Public Affairs Administrative Technician is a part time position, and occasionally includes evenings, weekends, and some holidays. Some travel is required to local events and meetings.

Duties

+ Collaborates with the Finance Department to process department invoices and travel forms.

+ Assists with the facilitation of the Catalyst Fund grant program, including, but not limited to, financial tracking, meeting coordination, and creation of reporting and presentation materials.

+ Reserves meeting venues, prints handouts and nametags, welcomes attendees as they arrive to events, and supports with other preparation or participation efforts regarding community engagement activities.

+ Researches and suggests social media, website, and newsletter content. Monitors specific virtual platforms for local/regional community for opportunities to promote city services and operations.

+ Performs all other duties as assigned to support the Public Affairs team, such as answering phone calls, greeting or assisting visitors, creating work orders, etc.

Minimum Qualifications

Required:

+ High School Diploma or equivalent (GED).

+ One year of customer service, general office experience or related field.

+ Valid driver’s license with an acceptable driving record (must obtain TX driver’s license within 90 days).

+ Effective communication and presentation skills.

+ Experience in Microsoft Office Systems and graphic software.

+ Ability to demonstrate effective writing skills and facilitation.

+ Experience with social media applications.

Preferred:

+ Experience working with diverse populations.

+ Experience with photography, graphic design programs, web design and content creation.

+ Experience working with nonprofits or community organizations.

+ Experience speaking to groups.

+ Bilingual in English/Spanish.

Knowledge, Skills and Abilities

Ability to provide excellent customer service. Ability to operate required office equipment. Experience in Microsoft Office Systems (to include Excel) and graphics programs. Skilled in organization and multi-tasking. Ability to move quickly and efficiently from project to project and remain flexible in regards to work availability. Ability to get along appropriately with co-workers and the public.

Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.

Attendance is an essential function of this position. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

To promote health and wellness, we provide a comprehensive benefits program (listed below) to meet the needs of you and your family. Our goal is to help you live and work well – 365 days a year.

Health & Wellness

+ Gym partnership with Lee College Wellness Center & swimming pool for $58/year

+ Employee Assistance Program providing up to 8 FREE sessions per issue per year

+ SmartDollar: online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practices

+ Talkspace: app that offers clinical techniques to help dial down the symptoms of stress, anxiety and depression – anytime

Retirement

+ MissionSquare and Roth IRA plans: optional retirement savings account

Training

+ The HUB Employee Training Center: we invest in you by equipping you with the knowledge and skills needed to live out our Purpose and Core Values

To explore all of the benefits we offer, please visit: https://baytownbenefits.com/

01

Which of the following best describes your highest level of education?

+ High School Diploma/GED

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree

+ None of the above

02

How many years of general office experience (administrative tasks, organizes office operations, maintains records, and support daily workflow) do you have?

+ Less than 1 year

+ 1 - 2 years

+ 3 - 4 years

+ 5+ years

03

Do you have a valid driver's license with an acceptable driving record? (Must obtain TX driver's license within 90 days)

+ Yes

+ No

04

How would you describe your communication and presentation skills?

05

What is your skill level with Microsoft Office applications?

+ No experience with Microsoft Office.

+ Beginner

+ Intermediate

+ Advanced

+ Expert

06

Provide an example of a specific time you demonstrated strong organizational skills.

07

What social media platforms have you used in a professional setting, and how have you used them?

08

Describe any experience you have working with diverse populations.

09

If you are bilingual in which language are you most proficient?

+ I am not bilingual

+ Spanish

+ Vietnamese

+ Chinese

+ French

+ Urdu

+ Other

+ American Sign Language

Required Question

Employer

City of Baytown

Address

2401 Market Street Baytown, Texas, 77520

Phone

281-420-6520

Website

http://www.baytown.org

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